Job Description

The Cryder House inc.

166-25 Powells Cove Blvd.

Beechhurst NY, 11357

 JOB DESCRIPTION

Job Title: Role:

Administrative Assistant

To assist the building operations and property management team.

Reports to;

Property Manager and the superintendent. 

8:30AM - 4:30PM Monday - Friday

Responsibilities to include but are not limited to the following:

General Office Duties in coordination with the Property Manager

:i.,   Handle shareholder calls

o      Maintenance calls / questions

o      Complaints

_:i.- _ Preparation of letters, reports and memos as needed

:i.,    Preparation of monthly Board meeting agenda

:i.- Set up and maintain appropriate filing systems

_:i.-  _ Liaison with tenants, vendors, superintendents, brokers, contractors and office staff

;;;,   Maintain homeowner's liability insurance, to ensure policy is current and liability amount is correct. o   File copies of owners renewals in shareholder file.

o      Charge admin fee to BJM for owners that have not provided COi renewal

_:i.- _ Follow up on homeowners car registration and insurance to  ensure it is maintained and copies are kept in shareholder file

_:i.- _ Work Orders - 3 part

o     Maintain tracking / reporting system

:i.,   Building Permits -  send appropriate documentation in timely manner with check to various agencies for: o       New Permits

o     Renewal of existing Permits

:i.,   Update BJM

o      Alternate address

o      Phone numbers

o     Contact information

_:i.-  _ Add I remove charges in BJM, e.g.: o       Parking

o     Storage

:i.- Update Filepro

o     Board Members - names, phone numbers. email addresses

o     Add and update information as applicable

•       Service contracts

•       Permits

•       Vendor information

Account Payables

_:i.- _ Input all vendor invoice upon receipt into BJM

o     Make sure correct invoice number is entered into BJM

o     Check for duplicate invoices submitted by vendors in BJM

•      Invoice number

•      Dollar amount

_:i.- _ Insure appropriate approval / signoff on all invoices before check is cut

_:i.- _ Mail all checks with appropriate back up documentation included o Check to insure mailing address is correct

:i.- File all check stubs and support documentation by vendor

APPLICATIONS

Handle move-in / move-outs

o     Maintain move log - indicate apartment, owner I purchaser, amount and status

o     Receive COIs from mover.

Schedule interviews with perspective purchasers

OFFICE PROTOCOL:

Utilize and comply with the office tools and applications as introduced

Maintain a professional office environment and promote a positive image for the company.

Must be knowledgeable of property management software preferably Condo Control or Building Link.    

Company Description

We are a luxury hi-rise residential cooperative. The complex consist of 237 residential units on seven acres of well manicured lovely grounds. We have 24/7/365 security, concierge and garage services.