Job Description

ACCOUNTS PAYABLE/PAYROLL CLERK PURPOSE We are looking for a reliable and precise professional to provide support in maintaining our payable information. The Accounts Payable Clerk will maintain current accounts and assist in invoicing functions. The AP Clerk completes payments and control expenses by receiving payments, plus processing, verifying, and reconciling for The Foundation for Hispanic Education's three high schools: Latino College Preparatory Academy, Luis Valdez Leadership Academy, and Roberto Cruz Leadership Academy.

DUTIES & RESPONSIBILITIES Accounts Payable:

• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records and files documents.
• Disburses petty cash by recording entries; verifying documentation.
• Prepare, process, and disburse 1099’s
• Protects the organization's value by keeping the information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related tasks as needed.
• Errands as necessary, including bank deposits approximately twice a month

Payroll:

• Process Payroll in a timely and accurate manner, and distributes check stubs accordingly
• Computes wages and overtime payments including calculating and recording payroll deductions
• Work with supervisors to review and approve timesheets
• Review timesheets for accuracy; verify, collect and enter different types of earnings on the system’
• Prepare manual checks and off-cycle payrolls as necessary
• Process all payroll and retirement-related reports
• Interfaces with internal and external customers for payroll purposes
• Respond to employee inquiries regarding payroll check
• Review W-2s (prepared by payroll provider) for accuracy and make necessary changes;

disburse W-2’s to employees.

SKILLS & QUALIFICATIONS

• B.A. in Accounting, Finance, or related discipline
• 2+ years experience in accounts payable
• Knowledge of State and Federal laws and regulations pertaining to payroll
• Ability to use Microsoft productivity software such as Excel and Word
• Excellent attention to detail
• Strong organizational ability
• Effective communication skills
• Ability to consistently meet deadlines
• Tracking Budget Expenses
• Ability to Analyze Information
• Maintain Effective Vendor Relationships
• Data Entry Skills

SCHEDULE

• Full Time, non-exempt position
• Hours must remain flexible to accommodate the occasional payroll deadline schedule.

COMPENSATION $24-$28/hour

SUPERVISION RESPONSIBILITY None

PERFORMANCE EVALUATION Director of Finance

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to stand, walk, sit, and use hands to finger, or feel. The employee frequently is required to talk or hear. The employee must occasionally lift and move up to 50 pounds. There are no special vision abilities required for this job.

WORK ENVIRONMENT: The noise level in the work environment is usually moderate.

MENTAL FUNCTIONS: While performing the duties of this job, the employee is regularly required to use interpersonal skills. Frequently required to compare, analyze, communicate, coordinate, instruct, compute, synthesize, evaluate and negotiate. Occasionally required to copy and compile. The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. The Foundation for Hispanic Education (TFHE) is an Equal Opportunity Employer. It is the policy and practice of TFHE to decide all matters relating to employment solely on the basis of the applicant’s ability to perform the essential functions of the position. TFHE ensures equal employment opportunities regardless of race, creed, sex, color, national origin, religion, age, or handicap. Any individual needing assistance in making an application for an opening should contact the Chief for Human Resources Dr. Sandra Jewett.

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

COVID-19 considerations: Masks are required by all students and staff. Additionally, we require covid 19 vaccines.

Company Description

The Foundation for Hispanic Education was established in 1981 by the late Dr. B Roberto Cruz with the mission of providing quality education and support for all underserved learners. The Foundation, through its three charter high schools, provides leadership in the education of English Language Learners and, through its Center for Latino Education and Innovation and its partnership with the University of Santa Clara School of Education and Psychology, develops specialized training programs for teachers of English Language Learners. The Foundation schools currently enroll 725 students at its three campuses, with anticipated growth over the next three years to serve 1350 students. During this period of growth, the Foundation expects to increase its teaching staff to 65 highly qualified teachers. Concurrently support staff will continue to grow with opportunities for advancement at all levels of service.