Job Description

My name is Casey Ashley, and I am a Recruiter with THE FOUNTAIN GROUP.  We are a national staffing firm and are currently seeking a ­­­­­­­­      ADMIN ASSISTANT (BILINGUAL)                 for a prominent client of ours.  This position is located in  Fort Worth TX. Details for the position are as follows:

JOB DESCRIPTION:

• Provide administrative support, including calendar/ agenda management, travel and expense management, office supply maintenance and handling additional projects/requests.
• Assist with international and domestic travel arrangements.
• Assistance of staff meetings, organizing agenda, documentation, ordering catering, taking notes at team meetings and other critical gatherings.
• Collect and organize written and electronic information maintaining overview of deadlines and active follow up with team on going open points.
• Coordinate onboard process for new associates.
• Provide support on conducting procurement of services, resources, facilities and vendors, using existing Alcon preferred or internal suppliers.
• Issue purchase requisitions, supply orders, process invoices for payment and submit contracts in the Upside contract management system.
• Create and submit business expense reports.
• Assisting the team on follow up any type of expenses and track expenses in the internal database.
• Translate presentations, letters and no complex materials.
• Perform business administrative activities and other related duties as assigned
• Responsible for coordinate the meeting and all execution steps, following all MEMS guidelines and comply with any company standards not limited to: templates, meeting execution, the lens, promotional material and close reports.
• Support meeting manager/ owners on requests for the Regional Events and HCP Interactions, which includes the approval process for hiring health care professionals, in accordance with state and federal reporting requirements) and Alcon policies.
• Based on a briefing request, content provided and use of existent templates, brief Alcon creative services to develop meeting material, such as agenda, videos; Populate information on save-the-date, invitations, badges, brochures, banners etc.
• Provide support on conducting procurement of services, resources, facilities and vendors, using existing internal suppliers.
• Issue in SAP purchase requisitions as required and submit contracts in the Upside contract management system.
• Provide meetings on-site coordination.
• Travel may be required.
• experience in events/ meetings coordination.
• Ability to work independently, managing multiple tasks and deadlines, demonstrating a sense of urgency and proactiveness.
• Problem-solving skills required.
• Excellent communication skills (written and oral).
• Proven very good skills in using Microsoft Office applications (Word, PowerPoint, Excel, Outlook), SAP-Concur, Gyzmo Survey, Mentimeter/ Slidos tools, SharePoint, WeBex events, Zoom Professional Platform, C-Vent and any other or proprietary online meetings support platform.

If you are interested in hearing more about the position please respond to this posting with your resume attached.

Please forward this email to any friends or colleagues as we do offer a REFERRAL BONUS for any candidate who is hired and still gainfully employed after 30 days.

Regards,

Casey Ashley

casey.ashley@TheFountainGroup.com

Company Description

Looking for a new career, or a change from your current work environment? The Fountain Group gives you access to more opportunities in your area of expertise and allows you to gain advice and skills training that will help you advance in your chosen career field