JOB SUMMARY:

As an Executive Assistant, you will provide high-level administrative support to the CEO, CFO, COO, and CCO. This role requires exceptional organizational skills, the ability to handle confidential information with discretion, and a professional demeanor. The ideal candidate will be adept at managing multiple priorities, have excellent written and verbal communication skills, and be able to work independently with minimal supervision.

KEY RESPONSIBILITIES

Calendar Management: Organize and coordinate executive schedules, including scheduling meetings, appointments, and travel arrangements.

Communication: Serve as a liaison between the executives and internal/external stakeholders. Handle correspondence and prioritize and manage emails and phone calls.

Meeting Management: Prepare and distribute meeting agendas, take and distribute minutes, and record and monitor follow-up on any action items.

Document Preparation and Management: Prepare, edit, and proofread business documents and presentations. Maintain a filing system for sensitive and confidential information.

Project Management: Coordinate various projects, ensuring deadlines are met and stakeholders are kept informed.

Event/Meeting Planning: Organize and manage internal and external meetings/events, including logistics, invitations, and vendor relationships.

Performance Report Management: Manage and prepare operational performance reports and assist with dashboard/score card management.

Supply and Mail Management: Oversee the management of office supplies, including ordering and inventory control. Handle incoming and outgoing mail, including sorting, and distribution.

KNOWLEDGE and EXPERIENCE

Bachelor’s degree in Business Administration or related field or equivalent of education and experience.

Minimum of 3-5 years of experience as an Executive Assistant, preferably in a similar role.

Proficiency in Microsoft Office Suite, project management tools and experience with virtual meeting platforms.

Excellent written and verbal communication skills.

Strong organizational skills with the ability to prioritize and manage multiple competing priorities.

Ability to handle confidential information with discretion.

High level of professionalism and strong interpersonal skills.

BENEFITS

Competitive salary and benefits package.

Opportunities for professional development and career growth.

Dynamic and supportive work environment.