BENEFITS OF WORKING FOR HIGROUP

Encouraging an active, Hawaii lifestyle by supporting our employees’ interests, efforts, and activities, HiGroup is proud to be recognized as one of the Best Places to Work in Hawaii for nine (9) years in a row!

We encourage career development by mentoring and promoting from within, regular performance evaluations and reimbursements for continuing education or other professional certifications. In addition, full time employees also receive the following:

Daily employer provided lunch under the HiGroup Daily Grinds Program.

Gym/fitness reimbursements.

Parking or buss pass subsidy.

Regular in-office massage therapy.

Support of continuing education.

12 paid holidays (includes your birthday off).

Paid time off for volunteering.

Employee snacks and drinks.

Career advancement.

401K, 4% matching and profit sharing (after eligibility requirements are met).

Health benefits (after eligibility requirements are met).

Life Insurance.

POSITION SUMMARY

We are seeking a bright and cheerful candidate to join the Honolulu office team as our Administrative Receptionist. The Admin Receptionist is primarily responsible for being a positive and welcoming touch point between the company and our clients and vendors. Additionally, the Admin Receptionist functions to support the accounting and healthcare team with their administrative needs. The ideal candidate understand the importance of client perception and hospitality and is self-driven, passionate and client service focused.

ESSENTIAL FUNCTIONS

Provides professional and hospitable welcome to all visitors, clients and vendors.

Answers and routes all incoming calls accordingly.

Manages conference rooms, calendars, and client scheduling needs.

Plans and coordinates hospitality activities for training and meetings.

Collects, organizes and prepares both incoming and outgoing mail.

Ensures all visitors receive parking validation as needed.

Assists staff with outside reservations as needed (i.e. breakfast/lunch/dinner).

Coordinates food for team meetings and celebrations.

Maintains internal and external contact lists to include phone extension, email, birthdays, anniversaries, etc.

Monitors, tracks and reorders office supplies and snack foods for office staff as needed.

Office and break area organization and maintenance.

Helps with special projects as needed (i.e. build binders, draft communications, and maintain client files).

Assists management with administrative tasks as needed (i.e. scanning, faxing, expense reports).

Ability to organize and prioritize work and frequently communicates status as needed.

Self-driven and takes initiative, operating under minimal supervision.

Protects organization’s values by keeping client and staff information confidential.

Actively contributes to the overall positive culture of the company through a positive and willing attitude.

Ensures work is performed in compliance with the company’s established policies and procedures.

SKILLS & ABILITIES

The ideal Administrative Receptionist is professional, familiar with general office hospitality and can operate in a fast-paced, client focused environment. This person will meet most or all of the following requirements:

Education & Experience: High school degree or equivalent. Associates or Bachelor’s degree in business administration, or equivalent business experience preferred.

Computer Skills: Proficient knowledge of Adobe Acrobat and MS Office, including Word, Excel, PowerPoint and Outlook.

Other Requirements: Strong organizational skills, attention to detail, self-motivated, has ability to multitask and prioritize. Efficient communication skills both verbal and written. Perform other duties as required.

COMPANY DESCRIPTION

HiAccounting is a locally staffed outsourced accounting and tax firm serving small to medium sized businesses. Our team of accounting and tax professionals work together on multiple clients in various industries. HiHealthCare provides nursing staff of all levels to homes and facilities statewide. HiAccounting and HiHealthCare are divisions of The Hawaii Group, Hawaii’s leading business process outsourcing firm. We strongly believe in working personally and directly with our clients, connecting through HiGroup’s core principles of integrity, transparency, and dedicated client service.