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Office Assistant

The McGuire Team

Office Assistant

Laguna Niguel, CA
Full Time
Paid
  • Responsibilities

    We're searching for a diligent office assistant to provide administrative support. Your responsibilities will include communication with clients in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team! Responsibilities: • Prepare for and direct photography appointments with photographers (afternoons and evenings) • Run errands (supply runs, meet with vendors, etc.) • Conduct vacant property checks • Assist department heads with various administrative tasks • Answer phones • Converse with clients • Assist with preparing Marketing pieces (reports, mailers, social media posts, etc.) • Be warm, engaging, and have an inviting personality Qualifications: Display excellent written, problem-solving, and verbal communication skills Shows ability to quickly finish very detailed work Technologically savvy; basic knowledge of Microsoft Office Word and Excel programs and filing systems with the ability to learn new programs quickly and troubleshoot common issues Associate's degree preferred but not required to apply Prior experience in office management or our industry is a plus • Must live within 30 min drive of our office and have a car in working order • Previous experience in a Real Estate office is an advantage but not a requirement • Must communicate well on the phone and in-person • Experience with social media and print marketing is a huge plus • Basic computer skills Compensation: $15 hourly

    • Prepare for and direct photography appointments with photographers (afternoons and evenings) • Run errands (supply runs, meet with vendors, etc.) • Conduct vacant property checks • Assist department heads with various administrative tasks • Answer phones • Converse with clients • Assist with preparing Marketing pieces (reports, mailers, social media posts, etc.) • Be warm, engaging, and have an inviting personality