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Administrative Assistant

The McGuire Team of RE/MAX

Administrative Assistant

Laguna Niguel, CA
Paid
  • Responsibilities

    We're searching for a diligent office assistant to provide administrative support. You’ll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team! Responsibilities: Coordinate any company parties, necessary appointments, or travel Produce progress reports and present to the team on a regular basis Improve skill sets through employee development programs Connect with our customer base and raise brand visibility by coordinating community events Purchase office equipment when appropriate • Prepare for and direct photography appointments with photographers (afternoons and evenings) • Run errands (supply runs, etc.) • Meet with vendors, gather estimates, and coordinate repairs • Attend home inspections • Conduct vacant property checks • Assist department heads with various administrative tasks • Answer phones • Converse with clients • Assist with preparing Marketing pieces (reports, mailers, social media posts, etc.) • Be warm, engaging, and have an inviting personality Qualifications: Shows great interpersonal skills and excellent written communication Prior experience in office management or our industry is a plus High school diploma or GED required, some college experience preferred Shows ability to quickly finish very detailed work Proficient in basic computer software and can quickly learn to use new programs • Must live within 20 min drive of our office and have a car in working order • Must display excellent written, problem-solving, and verbal communication skills • Ability to quickly finish very detailed work • Must communicate well on the phone and in-person • Experience with social media and print marketing is a huge plus • Basic computer skills • Previous experience in a Real Estate office is an advantage but not a requirement Compensation: $15 - $20 hourly DOE

    • Prepare for and direct photography appointments with photographers (afternoons and evenings) • Run errands (supply runs, etc.) • Meet with vendors, gather estimates, and coordinate repairs • Attend home inspections • Conduct vacant property checks • Assist department heads with various administrative tasks • Answer phones • Converse with clients • Assist with preparing Marketing pieces (reports, mailers, social media posts, etc.) • Be warm, engaging, and have an inviting personality