The Pine School Opportunity Profile

Hobe Sound, Florida

Business Office Associate

Department: Business Office

Position Commences: Immediately

** Summary Description**

The Pine School Business Office Associate will work within a small business office team to provide support and honor the School’s commitment to education with excellent customer service in a support/ administrative role to our faculty and staff, families and students. This position will coordinate various parts of the school choice scholarship programs. The business office associate reports directly to the Director of Finance & Operations and will enjoy a working relationship with all areas of the School community. The Business Office Associate will conduct him/herself in a professional manner, demonstrating discretion and maintaining strict confidentiality. He/she will exemplify a positive attitude towards all responsibilities connected to this position.

Duties and Responsibilities

Administrative Support

• Provide general administrative support to the Director of Finance and Operations and the Business Office
• Assist with the preparation of documents, reports, presentations, and other materials
• Assist the Director of Finance and Operations in operating The Pine School’s business office using Blackbaud Accounting Software which handles fund account procedures following the guidelines of our auditor
• Handle incoming inquiries and correspondence related to the business office and school choice scholarship program

Scholarship Program

• Acts as a liaison between PINE, school choice office, scholarship funding organizations, parents, and others to ensure streamlined communication of accurate scholarship information/PINE information
• Coordinate and maintain the standard operating policies and procedures for the student scholarship program at PINE.
• Prepares invoicing for PINE scholarship program, and ensures timely payment from scholarship funding organization and parents
• Oversee the School’s compliance and coordination with the Florida State Scholarship programs.
• Keep abreast of school choice options for Florida students and inform the Director of Finance and Operations of changes with the program

Financial Management

• Oversee annual family applications for financial aid and follow up to ensure that documentation is complete
• Process financial aid awards and reconcile

Customer Service

• Work proactively with internal and external organizations to address customer needs and to escalate concerns as needed.
• Assists the Business Office with coverage and stocking the School Store and Snack
• Assist the Business Office by providing cross coverage
• Assist with postage & the delivery of the mail
• And any other duties needed to help drive our Vision, fulfill our Mission, and abide by our Organization’s Values

** Qualification Requirements**

• Associate’s Degree in a financial or equivalent combination of education and relevant experience required.
• Experience in Florida Scholarship programs and K-12 education administration, preferred.
• Experience in researching, problem solving and data entry.
• Technologically savvy and detail oriented. Experience with Blackbaud Accounting software is a plus.
• Able to work collegially and collaboratively with a team. Proactive, positive attitude required with an emphasis on customer service.
• Flexible and organized in a fast paced, frequently changing environment.
• Professional and confidential work ethic, dependable and strong attendance.
• Great communication skills & follow-up a must.

** Mission Statement**

The Pine School is an independent college preparatory school educating students in Kindergarten through 12th Grade. We promote academic, artistic and athletic excellence in a close-knit learning environment that extends from the classroom to our expansive natural campus and beyond. Our challenging curriculum cultivates intellectual curiosity and honors each student’s voice as we strive for inclusivity. From a strong sense of community and connection, The Pine School students become inspired and prepared to navigate a complex and changing world.

** Statement of Diversity, Equity, Inclusion and Access**

We at The Pine School are committed to continuous growth by examining and learning from diverse perspectives as an active, necessary pursuit. We encourage the respectful expression of different life experiences, thoughts, and opinions and cultivate an atmosphere in which thoughtful dialogue can flourish. We recognize and appreciate all abilities, colors, family structures, gender identities, national or ethnic origins, races.

** Equal Employment Opportunity Statement**

The Pine School is committed to the principle of equal opportunity in employment. It is Pine’s policy to provide equal employment opportunities and administer terms and conditions of employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.

Must be able to pass a pre-employment background check & drug test.

Note: These position descriptions have been designed to indicate the general nature and level of work to be performed by employees within each classification. These position descriptions should not be interpreted as a comprehensive inventory of all duties and responsibilities required or assigned to an employee in each position. Nothing contained in these position descriptions restricts Pine’s' right to assign or reassign duties and responsibilities to any position at any time.

** School History**

The Pine School was founded in 1969. The school was first called The Pine School under the leadership of Mr. Harold Potsdam, its founder. In 1975 the school changed its name to St. Michael’s School and a Board of Trustees were appointed. It was at this time that St. Michael’s became a non-profit day school with an Episcopal affiliation. In 1994, the Board of Trustees renamed the school St. Michael’s Independent School, ending the Episcopal affiliation, while retaining all of the same internal procedures and traditions. In July 2006, the school officially returned to its original name, The Pine School.

** General Information**

The Pine School is a college preparatory day school that serves students from Kindergarten through grade 12. The Pine School provides a strong traditional core curriculum while striving to instill high achievement and a lifelong love for learning. The school’s objective is to develop each student’s intellectual, physical, and creative talents in a supportive and moral environment. Students are encouraged to promote service above self and are inspired to develop a sense of commitment and involvement within their community.

In K-4, small class sizes and a challenging curriculum enable students to learn important academic skills in a nurturing and caring environment. The children become knowledgeable in computer technology and the multifaceted fine arts and physical education programs are an integral part of the curriculum. Expanding on the strong foundation of the K-4 program, the Middle School (grades 5-8) offers a rigorous academic curriculum that promotes intellectual discipline, self-discovery, and creative thinking. Strong emphasis continues to be placed on the core academic areas, fine arts, computer technology, and athletics. Middle School students are encouraged to be self-reliant, critical thinkers who are civically responsible.

Within the Upper School (grades 9-12), students are challenged to achieve academically, to exercise leadership, to participate in co-curricular activities that enhance their understanding of their own talents, to share their gifts with others, and to position themselves for success at the college or university level. In addition to academic requirements, graduation requirements include community service and a senior capstone project. Internships, opportunities for multicultural exchanges, encounters with entrepreneurs and critical thinkers, and seminars with artists and scientists advance the philosophy of the Upper School connects students with a wider world and prepares them for leadership positions.

The Pine School seeks to nurture an awareness of ethics and values and students are taught that excellence is a way of life and that success is the product of effort, good habits and self-motivation.