Job Description

An executive assistant provides high-level, confidential administrative support to the office of the CEO. Duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members.

Manage CEO’s Schedule

CEO’s have very busy schedules and heavy workloads. As such, it is the responsibility of the executive assistant to manage his schedule and workload and ensure he is adequately prepared for meetings. Prior to meetings, the executive assistant may prepare the meeting agenda and provide needed background information to the CEO. It is also his responsibility to ensure the CEO is briefed on her daily schedule to ensure she arrives on time and knows where to be.

Arrange Travel

CEOs tend to travel frequently, and it is often the responsibility of the executive assistant to arrange travel and logistics. This may include booking flights, car rental and hotel accommodations. Also responsible for arranging meetings, providing needed background information and completing expense reports for reimbursement after the trip.

Liaise with Board Members

Executive assistants also may interact with the board of directors. Duties can include scheduling board meetings, handling logistics of board meetings, sending materials for review prior to the meetings, taking and distributing notes and fielding general queries from board members.

General Administrative and Clerical Tasks

The executive assistant also provides general administrative and clerical tasks such as answering phones, faxing, mailing, filing and photocopying. She also may be required to arrange logistics for visitors, coordinate conference calls, transcribe notes and type correspondence.

Qualifications and Skills

Previous experience as an administrative assistant. Medical Terminology preferred. Personal attributes such as discretion, a high level of professionalism, strong attention to detail, organization and written and verbal communication skills are also sought.

Company Description

Founded in 1992, The Plus Group, Inc. (TPG) is a full service customer focused staffing company Headquartered in Woodridge, Illinois with 3 offices in California. With more than 28 years of experience exceeding our customers’ expectations, TPG provides traditional temporary staffing, permanent placement, managed contract services and professional employer organization (PEO) services. TPG is the proud recipient of the Best of Staffing® for both Client & Associate Diamond Award from Inavero’s 2020!