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Accounts Payable Associate

The Saguaro

Accounts Payable Associate

Palm Springs, CA
Full Time
Paid
  • Responsibilities

    About our Company

    We Make Hotels. Sydell Group builds and operates unique properties that are a reflection of their neighborhoods, a celebration of architecture and design, and a gathering place for visitors from near and far. Our hotels are collaborations among exceptional talent from the creative, culinary, and retail worlds, and our goal is to create travel experiences that offer inspiration and a sense of connection to our respective cities. Sydell Group's diverse portfolio of award-winning hotels include NoMad New York, Los Angeles and Las Vegas; The LINE LA, DC and Austin; The Ned, London and Park MGM, Las Vegas; as well as the forthcoming NoMad London and LINE San Francisco.

    We are seeking a dynamic AP Associate to join our team. A successful candidate will have a strong work ethic and an entrepreneurial spirit.

    Responsibilities

    Must be courteous and gracious, maintaining a professional demeanor at all times

    Establish and maintain good communications and team work with fellow colleagues and other departments within the hotel and broader finance team.

    Receive and verify invoices and expense reports for multiple entities.

    Verify that transactions comply with financial policies and procedures, i.e. proper approvals are obtained, appropriate support documentation is attached, prices and quantities are verified, etc.

    Prepare batches of invoices for entry into accounting systems

    Enter invoices for payment in a timely manner, ensuring all expenses are accounted for in the correct month

    Maintain the accounts payable aging lists

    Implement and maintain organization of workspace and vendor files

    Keep AP related filing up to date to facilitate ease of research

    Reconcile vendor statements and assist in researching and resolving discrepancies which includes requesting missing invoices from vendors

    Correspond with vendors, respond to inquiries and maintain positive vendor relationships

    Process month-end and year-end AP closing

    Provide month-end support to accounting team

    Prepare and distribute yearly 1099’s

    Participate in scheduled departmental and administrative meetings as requested

    Adhere to all standards of operations, policies and procedures, manuals, memos and verbal instructions

    Core Competencies

    High School diploma or general education degree (GED)

    Three (3) years related experience in Bookkeeping and 3-5 years related accounts payable experience

    Related experience in hospitality or service industry preferred

    Strong communication skills

    Collaborative spirit

    Ethical Conduct

    Computer Proficiency: Microsoft Office, Opera PMS

    Positive Attitude

    Eye for Detail

    Excellent reading, writing and oral proficiency in the English Language

    Excellent organizational skills

    Excellent attention to detail

    Ability to multitask

    Excellent communication skills

    Problem solving abilities

    Compensation & Benefits

    We offer competitive wages and benefits while fostering a diverse and inclusive work experience.

    We thrive in being a diverse work environment. Consideration for employment will be based upon personal capabilities and qualifications without discrimination based on race, color, religion, sex, gender identity, age, national origin, disability, sexual orientation, or any other protected characteristic as established by law.

    About our Brand

    That colorful hotel in the desert, The Saguaro is a good time. It’s not that complicated. There’s plenty of sunshine, a buzzing pool scene and lots of local flavor.