Job Description

CORPS/DEPARTMENT:  Development Department     

REPORTS TO:                 Divisional Director of Development

FLSA STATUS:             Non exempt, Full Time            

This is a full time, non-exempt, hourly position paying $16-20/hour DOE with vacation and sick time as well as medical, dental, and optional insurance coverages.

GENERAL POSITION DESCRIPTION:

Under the direction of the Divisional Director of Development the Administrative Assistant for the Donor Relations discipline will provide general office and administrative support to the Donor Relations Directors (DRD’s) in the Intermountain Division.  This position plays a critical role to the fundraising effort of the Intermountain Division through donor communication and interface.

EDUCATION AND WORK EXPERIENCE:

High school diploma required, some college course work preferred. At least three years administration experience in a general office setting.   

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Professional and positive. Excellent people skills. Able to multi-task and set reasonable priorities. Good written and oral communication skills. Good organizational skills. Ability to follow instructions and offer constructive suggestions for improvement. Good judgment and common sense. Must demonstrate high level of accuracy and attention to detail. Must be able to handle confidential material and maintain department confidentiality.  Understands and embraces the mission of The Salvation Army.

SOFTWARE-RELATED SKILLS:

General office experience with a working knowledge of Word, Excel, PowerPoint, and Outlook. Working knowledge of integrated database applications and ability to use new software with basic training, including portfolio, egistics, wealth engine & others.

ESSENTIAL FUNCTIONS:

1. MAJOR GIVING DISCIPLINE

   1. Enter donor information into portfolio for each DRD.

      1. Includes scanning documents and attaching to donor files.
      2. Assisting with entering communication notes as requested by DRD’s.

   2. Prepare and distribute William Booth Society letters and certificates as needed.

      1. Provide support to the Special Events Manager in the production of the William Booth Society annual reception.

   3. Manage all DRD donor hard and electronic copy files in an organized and confidential manner.

   4. Run standardized Portfolio reports as requested by DRD’s.

   5. Coordinate special mailing efforts as communicated through the 12 month cultivation plan.

   6. General letter writing – Thank you’s, acknowledgments, etc.

   7. Maintain spreadsheets for designated donor gifts, stock gifts, and others as needed.

   8. Submit expense, motor vehicle & others through Finance procedures.

      1. Coordinate with the Development Associate – DM for the processing of Child Care Contribution and Enterprise Zone letters and forms for DRD case load donors.

   9. Answer and transfer phone calls to DRD’s as needed.

   10. Conduct Portfolio donor research as needed.

   11. General office support

       1. DRD expense report preparation.
       2. Maintain office supplies, maintain copier, several trouble shooting issues.

• Create donor meeting presentation materials.

1. Assist other development disciplines as needed.

2. Take notes at all relevant meetings.

3. Maintain and operate folding machine for mailings.

4. CHRISTMAS – SEASONAL

   1. Other duties as assigned.
   2. Christmas CD purchase and distribution.
   3. Holiday cards – coordinate Thanksgiving & Christmas CD mailing.

PHYSICAL REQUIREMENTS:

The position is primarily sedentary with frequent sitting and requires the ability to remain at a keyboard for periods of up to two hours with minimal interruption.  Ability to operate a keyboard essential.  Ability to sit, walk, stand, bend, squat, climb, kneel and twist on an intermittent or continuous basis.  Ability to grasp, push, pull, and reach overhead.  Ability to operate telephone. Ability to lift up to 25 pounds.  Ability to access and produce information from a computer, Ability to understand written information. Qualified individuals must be able to perform the essential duties of the position with or without accommodation.  A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position.   The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

ACKNOWLEDGEMENT OF RELIGIOUS PURPOSES OF THE SALVATION ARMY: The employee acknowledges that he/she has been informed and understands The Salvation Army’s religious purpose and status as a church. The employee agrees that he/she shall do nothing to his/her relationship with The Salvation Army as an employee to undermine its religious mission. The employee agrees and understands that his/her services are a necessary part of The Army’s religious purposes and his/her work related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes.

Company Description

The Salvation Army is a branch of the Christian Church and the ultimate goal of all programs is spiritual regeneration of all people. The Salvation Army’s ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in his name without discrimination.