Job Description

The Scripps Research Institute is currently seeking an Accounts Payable Specialist to manage complex supplier accounts, research and correct difficult invoice discrepancies. Responsible for the invoice payment process in support of day-to-day Purchase Orders and Request for Payments, including but not limited to: processing check requests, providing documentation and running reports, reviewing invoices for proper approvals, verifying prices and quantity, auditing support documentation, and responding to departmental and supplier inquires. Additionally, will be required to analyze complex information and numbers to find disparities and identify potential cost-saving areas.

To learn more about this opportunity and submit your application for consideration, please visit our website at https://careers.scripps.edu.  REQUISITION 04948

RESPONSIBILITIES AND DUTIES

• Reconcile invoices to purchase orders and verifies pricing and quantity billed.
• Review invoice for proper tax rates, accrue use tax as necessary.
• Resolve price and quantity discrepancies with the labs.
• Obtain approval for expenditures not previously documented from departments.
• Processes invoices and request for payment vouchers for payment.
• Verify checks for accuracy (payee, address, amount, etc.).
• Investigate questionable invoices and purchase orders – takes appropriate steps to resolve.
• Investigate and resolve complex vendor and invoice issues.
• Reconciles monthly vendor statements.
• Understanding of 1099 requirements.
• Maintain and audit current dollar balance on all existing purchase orders.
• Supply AP Manager with payment remittance change on existing vendors.
• Assist Procurement on problem purchase orders (i.e. new vendors without proper setup information).
• Interact with departments, labs, and vendors to resolve invoice issues as well as respond to inquiries.
• Apply job skills, policies, and procedures to complete assigned tasks.
• Assist with special projects as needed.
• Train employees on AP procedures.
• Perform batch posting in Manager’s absence.
• Perform check runs twice weekly.
• Enter Travel Reimbursements into system.
• Performs other duties as assigned or required.