WHAT WE ARE LOOKING FOR: We are looking for fun, dynamic, hard-working individuals to join our expanding team.

PURPOSE OF THIS ROLE:  The Staff Accountant II is responsible for completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices. The Staff Accountant II assists with daily tracking of payable invoices and payments, and weekly bank and credit card cleared transactions. 

The position is also a leading role in managing the finance volunteers.

EXPERIENCE:  Undergraduate degree with 2-4 years of relevant experience.

ESSENTIAL FUNCTIONS: The major areas of responsibility include: 

• Handle month-end activities and creating journal entries

• Perform GL and account reconciliation and analysis

• Complete monthly bank and credit card reconciliations

• Post monthly journal entries for prepaid expenses, accruals, fixed assets and 

  depreciation

• Prepare supporting schedules and analyze data

• Collect and review all payment requests and ensure all appropriate approvals and details are attached.

• Record expenses to appropriate General Ledger accounts and to approved budget lines.

• Track budget expenses and perform expense analysis.

• Ensure accuracy of all invoices being inputted and processed, includes gathering and 

  organizing all completed IRS W9 forms, scheduling and preparing weekly disbursement checks, filing all executed contracts, following up on recurring charges and ensuring appropriate approvals have been obtained.

• Process employee expense reimbursements by receiving and verifying expense reports and requests for advances; preparing checks.

• Manag petty cash transactions, receiving proper requests and approvals, recording 

  transactions, collecting left over changes, leading monthly petty cash count with another team 

  member.

• Maintain accounting ledgers by verifying and posting account transactions.

• Maintain vendor relationships and verify vendor accounts by reconciling monthly statements and related transactions.

• Records Management: Maintain and organize financial files within the office ensuring there is an electronic backup of all physical documentation.

• Lead Finance volunteers as part of the requirements of the convention(s)

• Lead and record financial transactions during the convention(s).

  Protect organization’s value and certain payable information by keeping information confidential.

KNOWLEDGE, SKILLS AND ABILITIES DESIRED:

• Attention to detail, thoroughness, organization.
• Achieve accuracy and meet assigned deadlines.
• Ability to work amicably with a variety of personalities while maintaining professionalism.
• Above average written and oral communication.
• Interpersonal sensitivity when communicating essential and necessary financial information.
• Ability to maintain confidentiality within the organization with a high level of personal ethics.
• High adaptability to changing needs.
• Maintain dependability during mandatory extreme overtime for Anime Expo.
• Consistent demonstration of quality work and good judgment.
• Intermediate knowledge of Excel is required
• Intermediate knowledge of QuickBooks is preferred.
• Must be able to perform required tasks at offsite convention(s), away from the SPJA office.
• Must be able to work with volunteers, staff, and vendors at convention and at other facilities.

PHYSICAL DEMANDS & WORK ENVIRONMENT:

• For now, we require all employees to work remotely due to public health advisory and company policy. We plan to reopen the office this fall.
• The duties of this position are normally performed indoors in a business/office setting. The noise level in the work environment is usually moderate to loud during events and minimal during non-event times.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and requirements of this position.

COMPENSATION:

• Pay is based on qualifications and experience. SPJA offers a competitive benefits package that includes medical, dental, vision and life insurance; HSA and FSA accounts; 401(k) plan with employer matching; flexible work schedule with 12 paid holidays; Sick time off and Paid time off.