Job Description

COMPANY DESCRIPTION

The Sparks Company is a small family company located in San Diego, CA and we believe that we are here to make the world a better place for future generations. We are made of three divisions, MacRebur Southern California, GuardTop Express Vista, and Sparks Equipment Leasing. Our sister company is Ocean Paving & Sealing, which we work closely with and help manage on a daily basis. Our team is proud to be among the first to introduce plastic asphalt roads in the US. Our sister company is a highly respected paving crew throughout San Diego County, and we’re also very excited to join GuardTop in providing San Diego’s North County sealcoat needs. If you are a self-motivated individual who enjoys wearing multiple hats in a in a fast-paced industry, send your resume to barbara@thesparksco.com.

OFFICE ADMINISTRATOR POSITION

We are seeking an Office Administrator who will manage operations and office related needs in order to contribute to a positive employee experience, employee productivity, as well as efficient and cost-effective office operations. Including but not limited to Accounting, Human Resources, Marketing, and Sales.

Work hours are Monday through Thursday 7:30 am to 4:30 pm and Friday from 8:00 am to 12:00 pm.

DUTIES AND RESPONSIBILITIES

Office Management:

· Serve as the first point of contact for employees, clients, business associates, vendors, and others who conduct business with the company.

· Greet visitors, identify the purpose of the visit, and connect the visitor with the appropriate internal contact.

· Send and accept deliveries made by outside parties in accordance with company policy. Ensure the delivery reaches the recipient in a timely manner.

· Complete administrative tasks including filing, data entry, and email correspondence.

· Keep office area, conference room, and kitchen area clean.

· Perform administrative tasks as assigned by the CEO and CFO to include documents produced in Microsoft Office and Adobe software.

· Manage team calendars and schedule meetings.

Accounting:

· Perform accounting tasks including AR, AP, and Billing.

· Process Payroll in ADP.

· Weekly check deposit runs.

Human Resources:

· Perform Human Resources tasks, including but not limited to:

o Hiring

o Interviews

o Insurance

o Timesheets

o Vacation/Sick Logs

Marketing & Sales:

· Assist CEO & CFO in documenting marketing activities.

· Update and maintain social media (Instagram, Facebook, Twitter, LinkedIn, etc.) and website on a regular basis.

· Support sales staff and paving crew.

SKILLS

Problem solving, excellent verbal and written communication, teamwork, flexibility, cost consciousness, good ethics, adaptability, good planning and organizational skills, multi-tasking, prioritizing, production and quality control of work.

QUALIFICATIONS

Education / Experience:

· College degree required.

· 3+ years related office administration / billing experience required.

Computer/Software Skills:

· Must have working skills with the following programs: QuickBooks Online, Microsoft Office (Word, Excel, Outlook, PowerPoint, OneDrive), Adobe Acrobat.

· Knowledge of processing payroll in ADP.

· Knowledge of inputting invoices into QuickBooks Online.

· Knowledge of paying vendors via QuickBooks Online.

BENEFITS

· Health Insurance after successful completion of probationary period.

· Vision Insurance after successful completion of probationary period.

· Paid holidays and vacation after successful completion of probationary period.

COMPENSATION

· Pay commensurate with experience.

· $20-$25/hr during the 60 day probationary period, salaried after probationary period ends.

If you feel like you’re a good fit, please submit your resume, references, and a cover letter/statement to barbara@thesparksco.com.

Company Description

The Sparks Company is a small family company located in San Diego, CA and we believe that we are here to make the world a better place for future generations. We are made of three divisions, MacRebur Southern California, GuardTop Express Vista, and Sparks Equipment Leasing. Our sister company is Ocean Paving & Sealing, which we work closely with and help manage on a daily basis. Our team is proud to be among the first to introduce plastic asphalt roads in the US. Our sister company is a highly respected paving crew throughout San Diego County, and we’re also very excited to join GuardTop in providing San Diego’s North County sealcoat needs. If you are a self-motivated individual who enjoys wearing multiple hats in a in a fast-paced industry, send your resume to barbara@thesparksco.com.