Job Description

JOB TITLE: Data Entry Operator/Network Support

DEPARTMENT: Accounting/Information Technology

LOCATION: Watertown, New York

SUPERVISOR: Accounting eCMS Network Administrator

SUBORDINATES: None

REVISION DATE: August 15, 2021

STATUS: Full-time/Non-Exempt

COMPANY BENEFITS FOR FULL-TIME, NON-UNION EMPLOYEES CONSIST OF A PENSION PLAN, PROFIT SHARING PLAN, 401(K) PLAN, HEALTH INSURANCE, DISABILITY INSURANCE, PAID HOLIDAYS AND PAID VACATION/SICK TIME AMONG OTHERS.

GENERAL PURPOSE OF THE JOB: Assist the Accounting eCMS Network Administrator as necessary with tasks as assigned. This position will consist primarily of data entry into database with focus on reviewing and processing documents and print-outs and assisting other departments as required or as time permits.

PRINCIPAL DUTIES OF THE JOB:

• Inputs and processes information for database for Accounts Payable, Journal Entries, Field Payroll, Field Crew Safety Bonus, and Company Overhead Entries.
• Also inputs and processes additional data as requested by either Manager of IT, Accounting Department, or Executives.
• Includes all initial input and corrections to be made on edits. Makes suggestions for corrections if errors are found.
• Handles the payroll applications on software system as required.
• Handles special projects as assigned by the Manager or Executives.
• Checks records for duplication.
• Perform basic management of electronic files (e.g. print, copy, and transfer).
• Accesses information from the computer database.
• Perform general office duties such as photocopying, faxing, and binding as required.
• Report discrepancies to supervisor.
• Recommends or develops cost-saving or time-saving ideas.
• Participates in professional development programs as requested or required.
• Able to react to change productively and handle other tasks as assigned.

EMPLOYMENT STANDARDS: Must be able to follow all prescribed office policies and procedures and obey safety rules. Ability to maintain confidentiality of sensitive and confidential information. Maintain a business-like and professional manner in appearance, attire, and attitude at all times. Ability to understand logical processes and be detail-oriented. Ability to work with strong attention to detail and timelines. Maintain a clean, safe and organized work area. Office hours are 37-1/2 hours per week; due to work requirements, working in excess of regular work week may be required at times.

EDUCATION: 2-year degree in Information Technology or equivalent general business, math, and computer knowledge preferred. High School Diploma required.

EXPERIENCE/SKILLS: Strong familiarity with computers and software. Other requirements will include minor troubleshooting of computer related issues, a high rate of accurate typing (50 words per minute or faster), use of databases and the ability to offer excellent customer service while working in a fast-paced, team environment. Knowledge of Word, Excel, Outlook, and previous experience with Databases (AS-400 experience preferred). Experience related to general administrative/office duties. Good organizational and interpersonal skills. Self-starter and self-motivated.

EQUIPMENT USED: Personal computer, additional computer equipment (no prior training necessary), telephone, fax, calculator, copier.

WORKING CONDITIONS: Work is performed in an office environment and there is contact with both staff and outside general public.

LICENSES/CERTIFICATION: None.

ACCOUNTABILITIES: Responsible for timely and accurate completion of all assigned duties and schedules both individually and departmentally.

JOB DEMANDS: Standing, walking, sitting, lifting, carrying, climbing stairs, kneeling, reaching, bending, speaking, reading, seeing, hearing, problem solving, math ability, alertness, memory, finger/hand dexterity, telephone contact, working with in-house staff and outside public, and meeting deadlines.

NOTE: The Company realizes that it is difficult to list all of the components of a job and that there will be a review of this job description from time to time in an effort to keep it up-to-date and complete.

Company Description

Stebbins is a well-established, international corporation specializing in the specification, design and installation of protective linings for process and storage vessels, together with complete tank and chest installations of reinforced concrete/masonry for the storage and processing of corrosive liquids. Stebbins' business initially consisted of the supervision and construction of complete pulp and paper mills. Currently, Stebbins provides chemical resistant tanks and linings throughout the US and around the world for several industries: the power industry, coal industry, pulp and paper industry, mining industry and the chemical industry. Stebbins is the recognized leader in this field. Consisting of four offices across the US with the headquarters in Watertown NY and three offices in Canada, along with other foreign offices in Australia, South Africa, Chile, India, and South Korea. Company benefits for full-time, non-union employees consist of a Pension Plan, Profit Sharing Plan, 401(k) Plan, health insurance, disability insurance, paid holidays and paid vacation time among others. www.stebbinseng.com