Secretary III - Tatitlek Technologies, Inc.
Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.
SUMMARY
Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA).
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards
Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages.
Monitors leadership schedules/calendars
Makes arrangements for conferences and meetings and assembles established background materials as directed
Reviews and proofs correspondence/documents for grammar and spelling
Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics.
Orders supplies, reviews/inputs travel authorizations/vouchers and tracks training completion
Provides records management support, and uploads military travel data
Creates, routes, tracks and follows-up on routine message traffic
Provides clearance verification and processes visitor authorization request access utilizing the Joint Personnel Adjudication System (JPAS)
Updates and maintains student information in CeTARS.
Perform Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions such as reviewing all military transfer packages, military gain packages, and military retirement/separation paperwork and uploading these documents via the Transactions Online Processing System (TOPS). Collects information and responds to routine inquiries and/or prepare periodic reports.
Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
REQUIREMENTS/QUALIFICATIONS
Education and Experience
Skills, Knowledge and Abilities
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is typically performed in a controlled office environment. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time.
The noise level in the work environment is usually moderate.
SUPERVISORY RESPONSIBILITIES
None
ADDITIONAL QUALIFYING FACTORS:
As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results.
In accordance with Executive Order 14042, a candidate for this position may be required to provide proof of vaccination status for COVID-19 and will be subject to the provisions and/or exceptions of EO 14042 and applicable law.
The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business.
Required Skills Required Experience