Job Description

THE TRUSTEES OF ST. PATRICK' CATHEDRAL Archdiocese of New York Cemetery Division - New York Office Staff Accountant/AP Administrator Purpose This position will be required to learn, understand and be proficient with The Trustees of St Patrick's Cathedral's (TOSP) financial/accounting system in order to create journal entries, analyze information, and provide management reports. The position is responsible for the timely and efficient setup, review, data entry, and filing of all accounts payable data and information required to generate payments of authorized invoices and check requests for related companies. Position Responsibilities * Learn and become proficient in the company's financial and control systems. * Prepare daily, weekly, monthly, and annual management reports in Excel spreadsheets using information generated by the company's financial/accounting system. * Assist with closings and audits. * Complete Ad hoc projects and reports as needed. * Work with vendors and cemetery employees to gather all information and forms needed to set up new vendors in the accounts payable system. These requirements would include (but not be limited to) W9 forms, sales tax exemption forms, certificate of insurance forms, and all other vendor information required to efficiently process all vendor invoices and check requests for payment. * Maintain all vendor files in the electronic accounts payable (AP) system for copies of invoices and approval documentation. * Prepare and process all approved electronic transfers and payments in the AP system. * Review and verify that all requests for payment of invoices and check requests have been properly approved and that each request has appropriate documentation and approval prior to entering into the AP system. * Prepare, review, validate, and maintain all check runs, reports, and AP controls prior to running AP checks. * Research and resolve any discrepancies identified by the control reports prior to running AP checks. * Initiate the check printing process in the electronic AP system. After checks are printed, match up every check with the appropriate approval vouchers, invoices, and other required documentation. Submit the checks for signature. * Correspond with vendors when necessary and answer vendor questions in a timely and courteous manner. * Act as liaison for AP issues between New York Office (NYO) and the various cemeteries. * Maintain all AP reports, spreadsheets, and AP files. * Assist the NYO financial officers and cemetery personnel as necessary in matters of AP. * Prepare analysis of vendors/accounts as required. * Ensure that all policies, practices and procedures are carried out in a manner consistent with the mission and values of the Trustees of Saint Patrick Cathedral Cemetery Division and the Archdiocese of New York. * Duties and projects as assigned. Education, Experience, and Personal Characteristics BS in Accounting, with two years' experience preferred; ability to learn and use Lawson financial system; proficiency in Microsoft Word, Excel excellent written and verbal communication skills; respectful of others; problem solver; team oriented; takes initiative; flexible. Job Type: Full-time Pay: From $60,000.00 per year Benefits: * Pension * 401(k) * Disability insurance * Flexible spending account * Health insurance * Life insurance * Paid time off * Vision insurance Schedule: * Monday to Friday Work Location: · In person, in NY office