Job Description

SALES AND MARKETING ASSISTANT

We are recognized worldwide as a Leading Executive Search and Recruitment firm serving the Animal Health, Veterinary, and Pet Products Industries. We are hiring a Sales and Marketing Assistant. In this critical role, the incumbent will enhance our firm’s effectiveness by handling some or all of the following responsibilities. This position is a role that helps increase our firm’s effectiveness and to increase our candidate pool by handling marketing, social media, trade shows and events,  job postings, research, organization, administration, and overall increasing leads for our sales/recruitment team.  This role reports directly to the CEO.

We are seeking a DYNAMIC professional to join our team as a Sales and Marketing Assistant. You will support the CEO and COO in our Tulsa office. In addition to sales and marketing duties, this person will also oversee the efficient running of the office from an operations and administrative standpoint. This person must be results driven, trust-worthy, a quality professional with project management skills. Be able to manage a variety of independent projects as assigned and keep the office running on all cylinders.

The Sales and Marketing Assistant will perform administrative duties for executive management as well as tasks with increasingly more responsibility including related to business development, sales and client management and marketing. Responsibilities may include making and screening calls, handling reference checks, scheduling interviews, making travel, and meeting arrangements, helping with conferences and industry events, managing the database, preparing reports, creating, and administering weekly agendas, and customer relations. Requires strong computer and Internet research skills, including Microsoft Word, PowerPoint, Excel, and Outlook, CRM experience a plus. Social Media experience especially on LinkedIn, Facebook, Instagram, and Twitter is highly desirable. This individual must be flexible, have exceptional interpersonal skills, the ability to interface with clients and a desire to contribute to the team effort as a whole. You will handle marketing, sales, social media, and administrative responsibilities and manage as much responsibility and elevated status within the company as you are able to handle. There is no limit to the role that you can manage.

RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

• Rewrite and posted to multiple job sites, post to company website, add applicants to an ATS, and review and screen applicants.
• Review social media groups for possible candidates.
• Handle our social media for multiple brands across all platforms
• Handle updates to our website
• Help with ordering supplies and giveaways for events, schedule travel
• Call vendors, research, and review vendors.
• Answering Phones
• Cold Calling and Warm Calling
• Ordering Office Supplies
• Organizational activities
• Listening to meetings and typing up meeting notes Administer weekly agendas
• Project Management
• Managing incoming emails
• Scheduling appointments
• Business Travel arrangements
• Daily administrative tasks
• Greet visitors Manage Calendar
• Update Database
• Business Development Activities
• Email Blasts
• Generating Leads
• Recruiting/sourcing over the phone, Internet, and social media
• Consulting with/Listening to clients and candidate's needs and objectives
• Sourcing candidates by gathering names and contact information
• Ability to match individual’s qualifications with job requirements
• Establish a professional network and will contribute to team effort by accomplishing related results as needed.
• Re-writing job descriptions, posting jobs
• Searching resumes, screening resumes
• Screening potential candidates/applicants over the phone, through video conferencing and in person
• Search for marketing leads, data entry and research on the Internet
• Handle initial phone screens/interviews of candidates and reference checks
• Protecting operations by keeping information highly confidential
• Maintain professional and technical knowledge and may attend educational workshops and review professional publications.
• Handling Research
• Provide support, collect, and analyze information
• Initiate telecommunications and schedule interviews, meetings, and conferences
• Answer the telephone, maintain customer confidence, and will welcome guests and customers by greeting them in person, or on the telephone.
• Overall Systemization and organization
• Maintaining a database
• Administrative duties
• Cleaning up the database and assisting with Outlook/email projects
• Marketing/email blasts
• Assisting with the newsletters/utilizing Constant Contact
• Use sales and marketing skills to help secure new clients and candidates
• Lead generation and sourcing candidates and clients including gathering contact information through utilizing lists, Internet, social media, networking, cold calling, etc.
• Plan and complete projects, following up on results.
• Project Management
• Secure information
• Handle confidential information
• Make phone calls as necessary to screen candidates and make client presentations
• Conduct interviews with candidates
• Coordinate client and candidate contact through various stages of the interview process
• Present potential candidates to clients
• Create and maintain integrity of candidate and client files in database
• Research and identify new methods of reaching new candidates and clients
• Use LinkedIn and other resources and databases to find candidates and clients
• Prepare reports
• Manage LinkedIn groups
• May need to attend meetings, trade shows or events so some travel may be required.
• Be creative and think outside the box.
• Writing articles for publications
• Writing/re-writing job posts
• Helping the CEO prepare for speaking events
• PowerPoint Presentation Creation
• Manage the Coffee Bar area in the office
• Order lunches/pick up lunches when needed
• Run errands for the sales and marketing team if needed
• Helping the CEO with administrative responsibilities including cleaning up email
• Keeping the office in order/maintaining supply closet
• Vendor management
• Other responsibilities may be assigned as needed

REQUIREMENTS:

• Bachelor’s Degree or Associates Degree required
• Marketing training or experience
• Social Media experience especially with LinkedIn, Facebook, and Instagram
• Exceptional communication skills both written and verbal
• Professional appearance
• Ability to multi-task, and prioritize with a good attitude and work ethic
• Strong word processing skills, attention to detail and proofreading
• Customer Service and relationship building skills
• Ability to influence others
• Ability to keep sensitive and proprietary information highly confidential
• Excellent listening skills
• Ability to understand and communicate technical information
• Sales ability
• Articulate and persuasive communication skills-both verbal and written
• Hard-working with the ability to read and understand people
• High integrity
• Team-oriented with a positive attitude
• Competitive with the willingness to think outside the box
• Ability to act strategically and make sound decisions
• Ability to multi-task and work in a fast-paced environment
• Nimble, flexible and results oriented
• Ability to prioritize throughout the day and work in a multi-faceted environment
• Excellent computer skills and quick to learn new systems. Proficient in Word, PowerPoint, Excel, and social media. Ability to work within a database
• Ability to handle simple and complex Internet searches
• Time management and presentation skills
• Punctual and reliable
• Natural ability to explore and try new ideas
• Able to self-manage
• Pro-active, anticipating needs in advance
• Ethical, honest, creative
• Administrative skills
• Project Management skills
• Customer Service skills
• Phone Skills
• Interviewing Skills
• Writing and reporting skills
• Organization skills
• Professional and Organized
• Exercises good judgment
• Results Driven, self-starter
• Willing to learn employment law
• Willingness to take Certified Personnel Consultant (CPC) exam and pass it.
• Takes initiative
• Self-directed and able to work alone but willingness to work as part of a team
• Resourcefulness
• Travel as required primarily for industry conferences and meetings

Requirements: ∙ Bachelor’s Degree required ∙ Exceptional communication skills both written and verbal ∙ Ability to multi-task, and prioritize with a good attitude and work ethic ∙ Strong word processing skills, attention to detail and proofreading ∙ Customer Service and relationship building skills ∙ Ability to influence others ∙ Ability to keep sensitive and proprietary information highly confidential ∙ Excellent listening skills ∙ Ability to understand and communicate technical information ∙ Sales ability ∙ Articulate and persuasive communication skills-both verbal and written ∙ Hard-working with the ability to read and understand people ∙ High integrity ∙ Team-oriented with a positive attitude ∙ Competitive with the willingness to think outside the box ∙ Ability to act strategically and make sound decisions ∙ Ability to multi-task and work in a fast paced environment ∙ Nimble, flexible and results oriented ∙ Ability to prioritize throughout the day and work in a multi-faceted environment ∙ Excellent computer skills and quick to learn new systems. Proficient in Word, PowerPoint, Excel, and social media. Ability to work within a database ∙ Ability to handle simple and complex Internet searches ∙ Time management and presentation skills ∙ Punctual ∙ Natural ability to explore and try new ideas ∙ Ethical, honest, creative and punctual ∙ Administrative skills ∙ Project Management skills ∙ Customer Service skills ∙ Phone Skills ∙ Interviewing Skills ∙ Writing and reporting skills ∙ Organization skills ∙ Professional and Organized ∙ Exercises good judgment ∙ Results Driven, self-starter ∙ Willing to learn employment law ∙ Willingness to take Certified Personnel Consultant (CPC) exam and pass it. ∙ Takes initiative ∙ Self-directed but willingness to work as part of a team ∙ Resourcefulness, Ability to travel as required for industry conferences and meetings

Company Description

The VET Recruiter has a simple mission - helping our clients and candidates achieve their goals by building long-term relationships based on trust, professionalism, and results. We've placed hundreds of professionals including executives, managers, veterinarians, sales reps, and more in areas including professional services, research and development, pharmacovigilance, regulatory affairs, marketing, sales, etc. with large industry leaders, midsize and 'start up' companies, non profits, as well as in veterinary hospitals. We have helped build start up organizations from the ground floor. We specialize in the Animal Health and Nutrition, Veterinary, Agribusiness, Life Sciences & Pet Products industries and are industry insiders. By being on the front lines talking with hundreds of Animal Health, Pet Industry and Veterinary Professionals every week, we have unique insight on what's going on in the market before news hits the street. We know who the top players are, both employers and candidates, and are the firm that they call FIRST when they need a search partner on whom they can depend. With our singular focus on Animal Health, Veterinary & Pet Products, there is no firm better connected in this market. Whether you need to hire one person or a team of people, or are looking to make your next career move, no one can help you achieve your goals faster and more effectively than The VET Recruiter.