The Widewaters Group is looking for an analytical and detailed LEGAL DEPARTMENT ADMINISTRATIVE ASSISTANT! We offer excellent Paid Time Off, Compensation, Healthcare and other benefits. Apply today to join a company with over 30 years of proven excellence!

Job Summary

The Legal Department Administrative Assistant will work to assist The Widewaters Group's attorneys, retail development and other Widewaters personnel. The Administrative Assistant will diligently complete important administrative and clerical work by performing the following the duties:

What you will be doing:

Administrative

Coordinate travel arrangements for assigned staff.

Opens, stamps, reviews, sorts and distributes incoming mail and also distributes any articles, publications, reports, etc., for department.

Responsible for photocopying, telefaxing, preparing regular, certified and overnight delivery packages for department.

Files and organizes all correspondence, records, memorandum, etc. in accordance with Company filing system(s) by computer file manager.

Prepares, types, logs and routes all purchase orders and/or invoices within department, including appropriate job and cost codes.

Prepare documents for execution by Widewaters and mailing out to third party owners/tenants within the time required.

Prepares tenant legal notices.

Creates new electronic data base files and updates all corresponding lists.

Provide back-up coverage to main switchboard operator on a rotating basis as needed for lunch, breaks or as needed.

Reviews legal invoices, determine amounts to be paid, distribute invoices for dealmaker approval, research and resolve discrepancies, coordinate payment of invoices through accounts payable.

Collect, prepare and assemble supporting materials from the dealmakers for forwarding to outside council, such as, letter(s) of intent, site plans, real estate contracts, etc

Communication and Professionalism

Drafts/composes documents by using standardized or hand-written forms or transcribes from audio tape on computer all correspondence, including: letters, notes, logs, memorandums, contracts, proposals, invoices, leases, reports, spreadsheets, etc.

Answers all telephone calls for department and either provides caller with information needed or directs/routes caller to appropriate party, other departments or voice mail.

Assisting with document drafting, preparation and distribution of legal executed documents or other pertinent information to maintain and update department databases and/or spreadsheets, including electronic document storage and retrieval system.

Proficient in computer word-processing and type at least 50-55 wpm. Ability to operate general office equipment, including: telephones, fax machines, photocopiers, printers, typewriters, postage machine, etc. Ability to multi-task, prioritize and exercise independent judgment.

Must demonstrate the highest level of confidentiality with all associate and company records.

Qualifications:Bachelor’s Degree (BS), from a four (4) year accredited college or university and a minimum of two (2) years of related experience and/or training; or an equivalent combination of education and experience. Valid and current Notary Public Registration is preferred.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Department of Motor Vehicle Driver's License

Valid and current Notary Public preferred