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Accounts Payable Manager

The Widewaters Group, Inc.

Accounts Payable Manager

Syracuse, NY
Full Time
Paid
  • Responsibilities

    Job Summary

    As the Accounts Payable Manager, you will ensure that the department operates smoothly, maintain accurate and complete records regarding payments to suppliers, lenders, taxing authorities, and employees, process payments from clients, and hire, train, and support Accounts Payable staff members. You will also serve as a liaison between the Accounts Payable department and external parties, including lenders, suppliers, and government agencies.

    Essential Functions of the Job

    Prepare and Manage Financial Documents

    As an AP Manager, you are responsible for preparing documents dealing with finances, reporting and budgets.

    Knowledge of various accounting software programs to automate the daily processes and save time.

    Oversee and manage Purchase Order processes, LLC fee management, Benefits invoices, and Real Estate taxes for all entities.

    Develop, implement, and maintain systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines.

    Examination and Analysis of Data

    Must possess a keen eye for detail and accuracy, with knowledge to; competently, accurately and patiently examine financial records, processes and other related data.

    Audit with frequency Coding validation process.

    Compiling, analyzing, and reporting financial information to management and government agencies as needed.

    Team Management

    Managing a team is vital to the overall function on the Accounts Payable department.

    Ability to provide relevant training and ongoing support is paramount.

    Ongoing coaching and development to motivate team members is essential.

    Building and maintaining relationships with employees, clients, vendors, and lenders as appropriate.

    Compliance and Reporting

    Reconciliation of various ledgers and accounts.

    Master vendor management; spend analysis and other reporting.

    Reporting of 1099's and other compliance documentation.

    Managing the Sales and Use tax process.

    Other

    The AP manager needs to be a skilled negotiator at times, as invoices on occasion will have errors that need correction in collaboration with the vendor.

    Ability to negotiate different terms of payment when applicable.

    Demonstrated proficiency to interact with others in a tactful and effective manner.

    Oversee routine department activities, such as disbursing checks to ensure accuracy and timeliness.

    Monitors company postage meter usage and proper utilization throughout office.

    Special projects as assigned.

    Authority and Supervisory Qualifications:

    This position reports to the Chief Accounting Officer – Real Estate and Development and carries out supervisory responsibilities of the Accounts Payable department. The Accounts Payable Manager is responsible for overall direction, coordination, and evaluation of the team.

    Qualifications:

    Minimum bachelor’s degree in Accounting, Finance, or related field. The AP Manager will have a minimum of 3-5 years of relevant experience. Extensive knowledge about accounting and management principles and Account Payable procedures, ability to analyze information and processes, and excellent communication and interpersonal skills.

    Reports to

    Chief Accounting Officer – Real Estate and Development

    Key Partnerships

    Chief Financial Officer, Staff Accountants, PBC, Property Management, Construction, Hotel, and Retail Leaders.

    Mission

    We are ONE WIDEWATERS, striving to attract and retain the highest quality associates who share our vision of excellence in real estate investments and services. We invest in our associates to develop motivated experts who perform at the highest level of professionalism. Widewaters associates are empowered, collaborative, innovative, attentive to details, and take ownership in everything they do. The result is an unparalleled execution of strategic plan and commitment to client service.

    Core Competencies

    Empowerment – Freedom, power, authority and encouragement given to employees to make decisions related to their specific organizational task.

    Collaboration – Individuals working together toward a common purpose to achieve a business benefit.

    Innovation – Demonstrates imagination and initiative to improve how we transact business.

    Detail Oriented – Pays attention to the details and makes a conscious effort to understand causes instead of just effects.

    Accountable – Responsible for one’s own actions, decisions including execution of job responsibilities, and one’s behavior.

    Physical Demands:

    While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to handle or fell; talk or hear. The employee is required to stand and walk. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by his job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus.

    Disclaimer:

    The above describes the general nature and level of work assigned and is not an exhaustive list. More detail listing of duties inherent in this position may be outlined in supplemental documents (e.g. responsibilities indictors and objectives, or procedures). This document is subject to change at the discretion of The Widewaters Group, Inc.