Job Description

EXECUTIVE/PERSONAL ASSISTANT

JOB DESCRIPTION

SUMMARY

A HIGH PROFILE ENTERTAINMENT TALENT LOCATED IN LOS ANGELES, CA SEEKS A RESPONSIBLE, DRIVEN

EXECUTIVE/PERSONAL ASSISTANT FOR HER GROWING EMPIRE. IF YOU ARE A SELF-MOTIVATED, RESULTS-

ORIENTED, INITIATIVE TAKER WHO PAYS CLOSE ATTENTION TO DETAILS AND SEEKS A FAST PACED

ENVIRONMENT TO THRIVE.

ONE YEAR COMMITMENT REQUIRED

PA WILL CONTRIBUTE TO THE DAILY OPERATIONS AND PROACTIVELY PROVIDE BOTH PRIVATE AND BUSINESS ACTIVITIES.

ACTIVITIES INCLUDE:

BUSINESS RESPONSIBILITIES:

• ADMINISTRATIVE NEEDS INCLUDING SCHEDULING, MANAGING CALENDARS AND CORRESPONDENCE, WHILE MAINTAINING CONFIDENTIALITY (NDA IS REQUIRED)

• SERVE AS LIAISON BETWEEN THE TALENT AND EXTERNAL/INTERNAL CLIENTS

• SERVE AS A STRATEGIC "GATEKEEPER", APPROPRIATELY PRIORITIZING ACCESS TO THE TALENT’S TIME

• COORDINATE ALL DOMESTIC AND INTERNATIONAL TRAVEL LOGISTICS INCLUDING FLIGHT ITINERARIES, HOTEL RATES AND RESERVATIONS, CAR SERVICES, WITH PERSONAL TRAVEL PREFERENCES

• UPDATE AND MAINTAIN RELEVANT SOCIAL MEDIA PAGES

• ASSIST IN THE PLANNING AND EXECUTION OF ACTIVITIES AND SPECIAL EVENTS

• MANAGE PERSONAL APPEARANCES FOR TALENT, INCLUDING ENSURING CONTRACTUAL REQUIREMENTS ARE MET AND ASSETS ARE PROVIDED IN A TIMELY MANNER

• MANAGE, TRACK, AND SUBMIT TIMELY INVOICES AND PAYMENTS

• CONDUCT RESEARCH AS NEEDED

• ATTEND AND SUPPORT TALENT AT VARIOUS EVENTS, APPEARANCES, SHOOTS, ETC, INCLUDING SERVING AS THE POC FOR INDUSTRY COLLABORATORS ORDERS/WEBSITE, ETC

PRIVATE RESPONSIBILITIES:

• RUN ERRANDS AS NEEDED, INCLUDING MEALS, MAINTAINING PO BOX, DELIVERING LAUNDRY, ETC

• GATHER, ENTER AND/OR UPDATE DATA IN RECORDS AND DATABASES; ESTABLISH AND MAINTAIN FILES

• AND RECORDS

• PROJECT COORDINATION RESPONSIBILITIES FOR AD-HOC PROJECTS AS NEEDED AND ADDITIONAL DUTIES

• AS ASSIGNED, INCLUDING PERSONAL REQUESTS AND ERRANDS, MAINTENANCE OF MERCHANDISE

• BE AVAILABLE AND REACHABLE AT ALL TIMES (WHICH CAN INCLUDE MAKING ARRANGEMENTS AND TRAVELING ON EVENINGS AND WEEKENDS)

REQUIREMENTS

• FULL-TIME POSITION

• MUST BE BASED IN LOS ANGELES

• MUST HAVE OWN VEHICLE AND BE WILLING TO COMMUTE TO TALENT’S RESIDENCE DAILY

• AT LEAST THREE YEARS EXPERIENCE IN A SUPPORT ROLE TO A FAST-PACED TALENT, AGENT, OR C- SUITE LEVEL EXECUTIVE

• EXPERIENCE IN ENTERTAINMENT AND/OR MEDIA INDUSTRY PREFERRED

• WILLINGNESS AND ABILITY TO TRAVEL WITH TALENT, BOTH DOMESTICALLY AND INTERNATIONALLY

• POSSESS EXCELLENT VERBAL AND WRITTEN COMMUNICATION SKILLS

• ABILITY TO TAKE INITIATIVE, THINK AHEAD AND ANTICIPATE NEEDS; SUPERB PROBLEM SOLVING SKILLS

• ABILITY TO BE FLEXIBLE WITH WORKING HOURS/SCHEDULE AS PRIORITIES SHIFT

• DEMONSTRATED ABILITY TO EFFECTIVELY MANAGE MULTIPLE TASKS; WELL ORGANIZED

• ABILITY TO PRIORITIZE TASKS AND RECOGNIZE THE IMPORTANCE OF MULTIPLE SITUATIONS.

• MUST DEMONSTRATE AGILITY WITHIN A HIGH VOLUME, FAST-PACED WORK ENVIRONMENT

• A QUICK-LEARNER & PROBLEM SOLVER WHO IS ALSO OPEN TO FEEDBACK AND GROWTH

• BRANDING AND/OR GRAPHIC DESIGN EXPERIENCE PREFERRED

• KNOWLEDGE OF MICROSOFT OUTLOOK, WORD, POWERPOINT AND EXCEL

• MUST BE A PROACTIVE AND POSITIVE THINKER, PROFESSIONAL TEAM PLAYER WITH EXCELLENT TIME

• MANAGEMENT, COMMUNICATION, CUSTOMER SERVICE AND INTERPERSONAL SKILLS