Job Description

ACCOUNTS PAYABLE SPECIALIST

This position will be responsible for activities in the accounts payable function. The AP Specialist will work with the Accounting department to ensure the timely payments of invoices and expenses and maintains accurate records and control reports. This position will perform a variety of tasks involving a degree of creativity and latitude within established policies. Responsibilities of the position will include, but are not limited to:

PRIMARY RESPONSIBILITIES:

• Review & distributes incoming emails & faxes sent to the general accounting mailbox

• Prepare and process assigned markets accounts payable. Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.

• Prepare, process & reconcile various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.

• Analyze and reconcile AP, attaches the corresponding purchase orders to incoming invoices with all supporting documentation.

• Investigates and resolves problems associated with processing of invoices and purchase orders.

• Send out Finance notices. Handles all vendor correspondence via phone or email.

• AP/AR offsets

• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

• Assists with monthly status reports, and monthly closings.

• Other duties as assigned

QUALIFICATIONS:

• Bachelor's degree in finance or accounting is required

• 2-4 years of experience in related positions, Legal industry experience preferred

• Working knowledge of generally accepted accounting principles (GAAP) and financial information systems

• Proficient in Microsoft Office Suite, especially Microsoft Excel and Chrome River Expense

• Ability to self-start and self-motivate, efficient style with high standards for quality of processes and results.

• Methodical and analytical quick learner with excellent organizational skills

• Must be able to verify/prove results, debug formulas and syntax errors and work productively and with high levels of accuracy

• Ability to apply intensive and diversified evaluation, selection and substantial adaptation and modification of standard accounting techniques, procedures and criteria

• Demonstrated strong organizational and time management skills

• Must be able to communicate effectively with a variety of people who have different skill levels of technical competence

• Must be able to communicate clearly and concisely both orally and in writing

• Demonstrated excellent customer service approach in all situations.

Company Description

Founded in 1951, Thompson Coe has been providing legal services to clients both regionally and nationally for over 65 years. We are a 200+ attorney firm with offices in Austin, Dallas, and Houston Texas, New Orleans, Louisiana, and St. Paul, Minnesota. The firm is highly recognized for its civil litigation capabilities and our diverse group of attorneys has the experience, resources, and capacity to respond to the multi-service demands of our clients across multiple states and industries. Thompson Coe offers comprehensive legal services in areas of Insurance Litigation and Coverage, Products Liability, Mass Torts, Property and Casualty Litigation, Labor and Employment, Business & Commercial Litigation, Professional Liability, Appellate Law, Insurance Regulation, State Legislation, and Business Transactions, among others. We devote ourselves to excellence and to developing collaborative partnerships with our clients in order to ensure their companies are moving forward. Through this commitment, we’ve successfully guided our clients through high-stakes litigation, business disputes, and regulatory matters with the complete spectrum of our top-tier legal services. As a result, we have been recognized by several organizations as leaders in our field.