Administrative Assistant

Tippmann Group

Administrative Assistant

National
Full Time
Paid
  • Responsibilities

    Headquartered in Ft. Wayne, IN, Tippmann Group is a privately held holding company for Tippmann Construction, Tippmann Properties, and Interstate Warehousing. Our companies are recognized as national leaders in refrigerated construction, distribution and warehousing solutions, as well as property management.

    Tippmann Group Administrative Assistants work closely with all departments in each of the Tippmann Group companies. They play a critical role to ensure smooth operations in the company. The Administrative Assistant's responsibilities range from managing/leading critical company processes, to developing Sales and Marketing materials, to corporate office management activities. Below are detailed responsibilities, skills, and capabilities required of the position:

    Core Responsibilities:

    • Work with the Sales, Marketing, and Leadership teams to manage the Tippmann Construction and Interstate Warehousing sales process and pipeline
    • Facilitate work flow and manage key corporate processes utilizing designated Tippmann Group systems. Processes include capital approval, work order management, and project management.
    • Act as the Tippmann Construction Project Management Portal and Training site administrator
    • Facilitate the design and ordering process for various Tippmann Group corporate supplies and materials including office needs, personal protective equipment, and apparel
    • Answer phones and direct calls
    • Sort and distribute mail
    • Coordinate executive travel and industry related trade show participation
    • Other duties as required

    Skills and Capabilities:

    • Bachelor's degree preferred
    • STRONG PROFICIENCY WITH MS OFFICE tools including Outlook, Excel, PowerPoint, Word, Project, Visio and One Note
    • Proficiency with Adobe Creative Cloud including Photoshop, InDesign, Premier, and Acrobat desired
    • STRONG GENERAL TECHNICAL ABILITY to work with various computer based systems and software tools
    • Must be well organized with an ability to PRIORITIZE WORK AND MULTI-TASK
    • STRONG VERBAL AND WRITTEN COMMUNICATION SKILLS
    • SELF-STARTER, highly motivated and require limited supervision
    • Track record of positive job/school performance, attention to detail and results-oriented experience

    Other

    • Position based at the Tippmann Group Corporate office in Ft. Wayne, Indiana
    • Assist in the development and assembly of Sales, Marketing, and Design Team deliverable materials including project proposal documents, estimates, scope documents, and schedules.
    • Assist Tippmann Construction Project Managers with multiple project activities including startup and closeout
    • Provide leadership in coordinating and executing various corporate office management activities
    • Perform miscellaneous executive and senior team administrative support activities
    • Previous experience in marketing or ADMINISTRATIVE SUPPORT PREFERRED
    • Able to work well under pressure in a fast paced environment
    • POSITIVE ATTITUDE and team-player mentality required
    • Must be able to PROBLEM SOLVE
    • Must have the ability to lift up to 30 lbs