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Administrative Assistant

Total Engineering & Consulting Services LLC

Administrative Assistant

Norristown, PA
Part Time
Paid
  • Responsibilities

    Administrative Assistant: Norristown, PA

    Total Engineering (TEC) is seeking a part time (24 to 32 hours per week) Administrative Assistant.

    TEC is a utility engineering company providing design services for the gas, water, telecommunications, and power sectors. Our firm offers a professional work environment, flexible hours, competitive salary, and growth potential.

    Description:

    · Provides administrative support to ensure efficient operation of office.

    · Answers phone calls, schedules meetings and supports visitors.

    · Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

    · Completes operational requirements by scheduling and assigning administrative projects and expediting work results.

    · Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.

    · Exhibits polite and professional communication via phone, e-mail, and mail.

    · Supports team by performing tasks related to organization and strong communication.

    · Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

    · Provides information by answering questions and requests.

    · Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.

    · Contributes to team effort by accomplishing tasks as needed.

    Skill & Qualifications:

    · Reporting Skills

    · Administrative Writing Skills

    · Microsoft Office Skills

    · Managing Processes

    · Organization

    · Analyzing Information

    · Professionalism

    · Problem Solving

    · Supply Management

    · Inventory Control

    · Verbal Communication

    Education and Experience Requirements

    · High school diploma or equivalent education required

    · 1 to 3 years of administrative assistant experience

    · Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft Power Point and Adobe Acrobat

    · Valid driver’s license and current automobile insurance