Administrative Assistant
Administrative Assistant: Norristown, PA
Total Engineering (TEC) is seeking a part time (24 to 32 hours per week) Administrative Assistant.
TEC is a utility engineering company providing design services for the gas, water, telecommunications, and power sectors. Our firm offers a professional work environment, flexible hours, competitive salary, and growth potential.
Description:
· Provides administrative support to ensure efficient operation of office.
· Answers phone calls, schedules meetings and supports visitors.
· Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
· Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
· Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
· Exhibits polite and professional communication via phone, e-mail, and mail.
· Supports team by performing tasks related to organization and strong communication.
· Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
· Provides information by answering questions and requests.
· Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
· Contributes to team effort by accomplishing tasks as needed.
Skill & Qualifications:
· Reporting Skills
· Administrative Writing Skills
· Microsoft Office Skills
· Managing Processes
· Organization
· Analyzing Information
· Professionalism
· Problem Solving
· Supply Management
· Inventory Control
· Verbal Communication
Education and Experience Requirements
· High school diploma or equivalent education required
· 1 to 3 years of administrative assistant experience
· Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft Power Point and Adobe Acrobat
· Valid driver’s license and current automobile insurance