St. John’s established in 1870, has three New York City campuses; a graduate center in Hauppauge, NY; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. 

A dedication to diversity, equity and inclusion is at the heart of our mission.  As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community.  We will become an even stronger university as we enhance equity at every level of our institution.  As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.  

TITLE: Assistant Director of Campus Activities 

REPORTS TO: Director of Campus Activities 

CAMPUS: Queens 

JOB SUMMARY:  

Reporting to the Director of Campus Activities, the Assistant Director will be primarily responsible for the coordination and execution of campus-wide activities, advising student organizations, and events and programs with a specific focus on niche programming. The assistant director will develop a comprehensive menu of programs and activities based on strategic planning and assessment, available and negotiated resources, and the Mission of the University and the Division of Student Affairs. The individual in this role will represent the office on various division-wide committees relating to the Strategic Priorities and work with students, staff, and faculty interested in creating inclusive, engaging, and lively programs geared toward student-centered activities that enhance campus life at St. John's University. 

ESSENTIAL FUNCTIONS: 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   

• Develops, plans, and executes programming for campus-wide student engagement, including creating and coordinating activities and events for niche populations. 
• Advises student organizations through theory-based practices with attention given to the development of individuals, the cohesiveness of the group, goal creation and execution, and programming  
• Serves as the primary liaison working with the academic units and administrative offices that serve student organizations in streamlining partnerships and advising to promote academic success and connect students to the institution    
• Assist in planning and implementing the Student Organization Leadership Training, encompassing on-campus workshops, conferences, and other leadership opportunities. 
• Assist with training, mentoring, supervising, and evaluating the Campus Activities Graduate Assistants and Student Assistants, teams.  
• Oversees the management of the student organization and activities database, accurately tracking information about organization membership, officers, events, and program participation   
• Collaborates with Campus Activities staff and external departments and student organizations to plan and program large-scale events and activities, including event reservation, contract preparation, on-site decision-making, and all logistics  
• Works collaboratively with university departments and partners to develop policies and procedures that meet the needs of the institution and student organizations   
• Participates on committees through Student Government, Inc. and university-wide and division-wide committees and initiatives, including New Student Orientation  
• Serve as the on-site decision-maker and supervisor for events 
• Able and ready to provide in-person and virtual responsibility as needed 
• Engage in cross-departmental projects as assigned to support strategic priorities of the Division of Student Affairs

COMPETENCIES 

• Event planning and student activities programming experience. 
• Experience working with training and developing youth  
• Experience working with diverse populations.  
• Computer skills, including word processing, database, and spreadsheet applications.  
• Familiarity with social media applications in promoting programming and events.  
• Understanding of programmatic assessment and evaluation.  
• Excellent written and oral communication skills.  
• The ability to establish working relationships faculty, staff, and students required. Commitment to building an inclusive and diverse environment.  
• Working knowledge of best practices in Student Affairs and current trends and technology in student activities, student leadership, and campus, local, state, and federal regulations.

WORK ENVIRONMENT 

This position operates in a professional office environment and the incumbent is required to use standard office equipment such as personal computers, printers, etc. While performing the duties of this job, the employee is occasionally required to stand; move about; sit; to carry work; reach with hands and arms; climb stairs; communicate. The employee must occasionally lift or move up to 10 lbs. 

POSITION TYPE/EXPECTED HOURS OF WORK 

This position is full-time and the expected hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. This position regularly requires approximately 6 to 10 hours a month beyond the regular working schedule to perform some evening and weekend work. 

Travel is primarily local and may include visits to the other NY campuses. 

REQUIRED EDUCATION AND EXPERIENCE:  

• Bachelor’s degree 

• At least one-year post-undergraduate experience preferred

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice. 

All persons hired are required to be vaccinated and boosted against the COVID-19 virus, subject to the reasonable accommodation provisions of applicable law. 

This position may be relocated to any of St. John’s University’s physical locations at any time 

St. John’s offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John’s performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events. 

Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education. 

St. John’s University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law. 

Required Skills Required Experience

Excellent communication skills, both oral and written. Good math and mechanical problem-solving skills.