St. John’s established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. 

A dedication to diversity, equity and inclusion is at the heart of our mission.  As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community.  We will become an even stronger university as we enhance equity at every level of our institution.  As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.  

DEPARTMENT: University Archives 

SPECIFIC JOB TITLE: Archives Technical Assistant 

REPORTS TO: Archives Librarian 

CAMPUS: Queens Campus

Job Summary:

Under the overall direction of the Archives Librarian, this position supports the operations of the University Archives and Special Collections, including the Asian Library. The Archives Technical Assistant works with students, faculty and staff to answer basic archival research and ready reference questions in various modes (e.g. email, phone, virtual or in-person). The Archives Technical Assistant also maintains records related to research requests, on-site visits, materials retrieval, and operational procedures. The position may also include supervision of up to 3 student workers.

Essential Functions: 

• Performs basic Archives reference duties including researcher assistance, answering email requests, or other reference or image requests.
• Assists Archives Librarian in supervising, scheduling and training student workers in Archives processing.
• Assists Archives Librarian in mounting exhibits and
• Locates, retrieves and re-shelves archives and special collections
• Locates and scans photographs and images from the collection for patrons and for internal
• Keeps office files, as well as unit digital files and forms, organized and easily
• Reviews all finding aids for accuracy and Checks all finding aid edits done by student assistants.
• Reports building maintenance and environmental issues relating to archives and special
• Updates all public communication channels (e.g. voicemail message, patron signage, social media).
• Identifies materials and collections to digitize for digital exhibitions and digital humanities
• Orders all office supplies and orders archival materials for the maintenance of the physical collections in Archives and Special Collections.
• Tracks all archives orders, working with Budget Analyst and Collection Management, ensuring adherence to all rules and regulations.
• Assists Archives Librarian with graphic design work for Archives/Special Collections promotional materials, exhibits, handouts, etc.
• Assists in the coordination, delivery and pick-up of materials relating to Records Management when needed.
• Other duties as

This is a full-time, on-campus position. The expected days and hours of work are Monday through Friday, 8:30 a.m. to 4:30 p.m. Due to the material-centered nature of Archives and Special collections work, the job is fully on-campus, with no remote work options.

Travel: 

This is an on-campus position, based on the Queens campus, although some projects/meetings may include visits to the other NY campuses on Staten Island and/or Manhattan.

Required Education and Experience: 

• High School diploma or equivalent
• Two years of related library
• 1-3 years professional or volunteer experience in a library or archives

Preferred Education and Experience: 

• Associate or bachelor's
• 3-5 years professional or volunteer experience in a library, particularly in an academic library and/or a special collections department or archives.
• Professional or volunteer experience in an academic/school setting with the ability to effectively communicate with students, academic, lay and religious faculty.
• Shelving experience in a library using the Library of Congress (LC) call number
• Knowledge of local, regional and NY state
• Experience with scanning and image
• Familiarity with Software programs such as Adobe Photoshop, Adobe Illustrator

Other Duties: 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

_In compliance with NYC’s Pay Transparency Act, the annual salary range for this position is $39,000 - $41,000.  St. John’s University considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.   _

This position may be relocated to any of St. John’s University’s physical locations at any time 

St. John’s offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John’s performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events 

Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education. 

St. John’s University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law. 

Required Skills Required Experience