Job Description

DESCRIPTION:  Under general supervision of the Accounting Supervisor and Human Resources Manager, plans, organizes, develops, and coordinates administrative functions for the Finance and Human Resources department; performs administrative, secretarial, and clerical duties in providing supportive efforts to the Finance and Human Resources department; and performs related duties as assigned.

CLASSIFICATION: This is a FLSA non-exempt, full-time, position with full benefits.  

ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics.  This list is ILLUSTRATIVE ONLY and is NOT a comprehensive listing of all functions and tasks performed by incumbents of this classification.

TASKS:

• Serves as receptionist, greets/directs visitors, answers phone, assists the general public, Town staff, and outside groups and agencies. Responsible for daily incoming and outgoing mail, invoices and payments. Orders and receives office supplies. Provides full office management responsibilities to cover the activities involved in the administration of the departments as needed. Maintains the security of facilities.
• Implements goals, objectives, priorities, policies and procedures of the Town of Clarkdale, the Finance, and Human Resources Departments.
• Interacts with the public, elected officials, coworkers, regulatory agencies, and business professionals on a regular basis.
• Creates and maintains accurate and effective spreadsheets, templates, documents, records, files, and reports.
• Provides administrative and bookkeeping support to the departments; reconciliations, accounts payable, and accounts receivable.
• Assists with the implementation of proper accounting management practices/procedures to assure audit accountability; performs accounting clerical work in the maintenance of fiscal/budgetary files; helps with all filing, and general office duties as needed.
• Assists with operations and coordination of Human Resources programs, processes, functions, assists with recruitment activities, arranging interviews and pre-employment processes.
• Assists with creating and maintain departmental personnel files, assists in filing Finance and Human Resources documents.
• Assists Town Manager with administrative duties, and special projects as needed.
• Assist with special projects and performs other duties as assigned amongst multiple departments.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of applicable federal, state, and local laws, ordinances, statutes, rules, regulations, policies, and procedures, related to Finance and Human Resources.
• Knowledge of research methods and techniques.
• Knowledge of proper English, grammar and spelling.
• Knowledge of the Town of Clarkdale's Personnel Policies and Procedure Manual.
• Knowledge of general accounting principles.
• Skill in developing and maintaining effective interpersonal relations.
• Skill in creating and maintaining manual and automated files.
• Skill in records management.
• Skill in the use of computer applications software.
• Skill in oral and written communications.
• Skill in coordinating multi-tasking.
• Skill in the operation of personal computers; knowledge of computer hardware and software.
• Ability to maintain confidentiality when working with sensitive information and issues.
• Ability to accurately count large sums of money.

PHYSICAL REQUIREMENTS: This classification is mainly in an office environment; however, it may also involve some outdoor work and the ability to traverse uneven terrain.

Qualifications

MINIMUM REQUIREMENTS: High School degree or GED required. Post-secondary education may substitute for years of the experience requirement. The equivalent of three (3) years of progressively responsible administrative experience including one (1) year bookkeeping experience, or any combination of education and/or experience. Must possess, or obtain upon employment, a valid Arizona Driver's license.

PREFERRED EDUCATION/EXPERIENCE: Preference will be given to applicants with experience working in Government Finance and Human Resources environments or who have completed Finance and/or Human Resources coursework. 

Additional Information

This recruitment is open until filled with initial review of applications on Thursday, December 30, 2021 at 3 P.M. Incomplete applications will not be considered.  Additional information may be required of candidates throughout the screening and selection process, or upon its conclusion. Pre-employment background testing will be conducted on the successful candidate.  All your information will be kept confidential according to EEO guidelines.