Student Billing (Receivables)
Set up accounts for new students, ensuring correct initial billing with regard to amounts and payment plans.
Monitor current accounts for accuracy.
Discuss with families concerns or questions
Ensure timely receipt of student account receivables and work with families to rectify delinquent accounts
Settle accounts for withdrawn and graduating students, ensuring correct final billing.
Incidental Billing - Handle the billing for incidental charges including but not limited to Before and After School Care and lunch fees.
Monitor credit balances. Transfer balances or prepare refunds as necessary.
National School Lunch Program
Process Free and Reduced Lunch applications.
Submit monthly reimbursement claims.
Financial Aid
Process financial aid applications received from families, creating a preliminary financial aid package for each application.
Maintain spreadsheet of financial aid awards.
Post approved aid packages to student billing accounts.
Submit voucher applications and collect signed documents from parents.
Monitor SGO applications to ensure completeness.
Receipts
For checks received in the office, ensure payments are posted accurately, if appropriate, and prepare a daily electronic deposit.
For cash received in the office, ensure payments are posted accurately, if appropriate, maintain a cash receipt log of cash received, and prepare a weekly bank deposit.
Accounts Payable
Enter invoices into QuickBooks
Print weekly list of outstanding invoices
Print checks for approved invoices
Mail signed checks and file invoices
Payroll
Duties may be added, modified or deleted as necessary
The position works as part of the Business Office team and will be expected to help others as workflow dictates.