Benefits:
401(k)
401(k) matching
Company parties
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Vision insurance
Position Summary
The Tradeshow Finance Specialist (TFS) plays a critical role in bridging project finance with tradeshow execution. This position ensures accurate financial tracking, budget alignment, and cash flow planning for all tradeshow projects, while serving as a thought leader in industry practices. As a key contributor to RGI’s collaborative estimating process, the TFS provides cost insights and supports estimating, project management, and client communication to ensure tradeshow projects are delivered on time, on target, and on budget—with no unpleasant surprises.
Responsibilities & Accountability
Manage AR and AP transactions for all tradeshow projects in real time
Monitor budget vs. actual performance and flag risks proactively
Oversee cash flow health, ensuring large pre-show expenses are anticipated and managed
Provide tradeshow-specific cost inputs, ROM estimates, and vendor pricing to support the Estimator
Collaborate with cross-functional teams to ensure estimate accuracy
Maintain financial templates and cost libraries with tradeshow insights
Partner with Tradeshow Client Specialists to communicate invoice schedules and budget updates
Participate in pre-show kickoff and post-show debriefs to present financial results
Counsel clients on financial best practices in tradeshow management
Coordinate with Design Project Managers, fabrication, and warehouse teams to align budgets with execution
Ensure financial checkpoints are embedded in all project milestones
Escalate issues when budgets or AR/AP timelines are at risk
Stay current with tradeshow industry trends, certifications, and vendor innovations
Share quarterly financial and industry updates with internal teams
Recommend tools, training, or resources to strengthen RGI’s tradeshow services
Qualifications & Skills
Required:
5+ years finance or project accounting experience; tradeshow/event experience strongly preferred
Associate degree in business or related field (Bachelor’s preferred)
Strong financial acumen with AR/AP, cost control, and forecasting
Proficiency with accounting/ERP systems (Foundation, Exhibit Force)
Excellent organizational and client-facing communication skills
Ability to lift 50lbs
Preferred:
10 years of tradeshow management or financial oversight experience
Certified Trade Show Marketing (CTSM) credential
Strong presentation and reporting skills for internal/external stakeholders
Accountability Framework
The TFS is accountable for ensuring financial integrity and client confidence in RGI’s tradeshow projects. Success is measured by accurate estimates, proactive risk management, healthy cash flow, and alignment with RGI’s “On Time, On Target, On Budget, With No Unpleasant Surprises” promise.
About RGI Creative
RGI Creative is a multidisciplinary design-build firm specializing in immersive exhibits, events, and environments. With over four decades of experience, we combine storytelling, technology, and craft to transform space into meaningful experience. Our team of creatives, engineers, and fabricators work under one roof to build projects that inspire, educate, and endure. At RGI, we lead with empathy, design with purpose, and deliver with precision.