Benefits:

On-site Childcare

Health insurance

Paid time off

Parental leave

Vision insurance

Wellness resources

401(k)

Dental insurance

Employee discounts

JOB OVERVIEW

The TrailKids Administrative Assistant provides vital support to the TrailKids Pastor and children’s ministry team. This role manages systems, logistics, and administrative processes that ensure kids, parents, and volunteers experience excellence at every touchpoint. By keeping details organized and data accurate, the Admin Assistant helps families connect, volunteers thrive, and the mission of Trail Kids move forward with impact. This role conveys the core beliefs and teachings consistent with Preston Trail Community Church while communicating and leading others to grow in their faith.

SPECIFIC DUTIES Administrative Support

Provide direct administrative support to the TrailKids Pastor and children's ministry teams

Manage calendars, communication, and scheduling for TrailKids events and initiatives

Assist with project management, documentation, and follow-up for team priorities

Help ministry leads set yearly budgets, give quarterly updates to TrailKids Pastor, and evaluate spending needs and adjustments

Order recurring supplies for large ministries

Systems & Data Management

Manage Planning Center, color groups, and other church database systems for TrailKids

Ensure accuracy and integrity of family and volunteer data

Track assimilation, attendance, and engagement to measure ministry effectiveness

Create reports and dashboards to support decision-making and evaluate strategies

Assimilation & Engagement

Support TrailKids Connections Coordinator, ensuring families are accepted and expected

Manage TrailKids assimilation systems, including new family follow-up and volunteer onboarding processes

Track and evaluate engagement strategies that help move people from guests → participants → fully engaged

Support TrailKids connection events, retreats, and milestone experiences with logistics and administrative coordination

Team & Volunteer Support

Build and manage volunteer admin teams as needed to support ministry processes

Collaborate with staff and volunteers to ensure excellence in communication, hospitality, and follow-up

Event & Program Support

Provide logistics and administrative coordination for TrailKids events

Handle communication, registration, and follow-up

Ensure smooth execution of recurring ministry programs

QUALIFICATIONS

Alignment with Preston Trail’s mission, beliefs, and values (About Us)

Committed to our team values: Self-Leadership, Positive Attitude, Team Mindset, Healthy Relationships, High Performance

Must complete our assessment here within 2 business days of applying to be considered further

Strong organizational, proactive, and detail-oriented work style

Critical thinking and problem-solving skills

Proven project management and administrative experience

Ability to learn and manage systems quickly and effectively

Leader of leaders with a heart to recruit, equip, and empower volunteers

Excellent judgment, discretion, and confidentiality

Flexibility and ability to pivot as ministry needs change

College degree preferred

ORGANIZATIONAL RELATIONSHIPS

MINISTRY TEAM(s): Next Gen, TrailKids REPORTS TO: TrailKids Pastor

EMPLOYMENT CLASSIFICATIONS

Category: Full-time

Number of Hours: 40

Ministerial Classification: Non-Ministerial

Exempt/Non-Exempt: Non-Exempt

Employee Class: Administrative

Weekends Required: Yes

Onsite Required: Yes

Commissionable: No