ABOUT US:

At Trailblazers, we're a tight-knit group on a mission to revolutionize regional recreation and transportation. Born from the merger of BikeNWA and NWA Trailblazers, we've already made waves in developing 400+ miles of multi-use trails and advocating for active transportation. Our core focus is on Trail & Active Transportation Development and Community Outreach & Advocacy, driven by our values of innovation, collaboration, diversity, equity, and inclusion, and sustainability.

We believe that physical activity leads to health and vitality, and we're dedicated to making it easier for everyone to get active and feel connected to their community. Whether you're a seasoned cyclist, a nature lover, or just someone who wants to lead a healthier life, you'll fit right in here.

So come join us on this journey, in the heart of Northwest Arkansas, where we're all about striking a balance between working hard and playing hard. We take our jobs seriously, but we also believe in enjoying the ride and having fun along the way. It's a place where everyone is welcome, and you can make a difference while building close relationships with your coworkers. Let's change the world and work towards movement for all!

COMPENSATION & BENEFITS:

$44,100 to $56,890, commensurate with experience. Benefits are competitive and include health, dental, vision, Life/AD&D, STD/LTD coverage, paid time off policy and paid holidays, 401k with 6% matching, active transportation commuting, and wellness benefits.

LOCATION:

Trailblazers' office: 3311 SW I Street Bentonville, AR 72712. No relocation assistance is available for this position.

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**JOB DESCRIPTION:

The bookkeeper provides comprehensive financial support to the Senior Director of Administration and Marketing, ensuring accurate recording and processing of financial transactions. While this role plays a critical part in maintaining financial records, processing payroll, managing invoices, and supporting various administrative tasks related to finance and accounting, it's important to note that a significant portion of our accounting functions are outsourced to a full-time third-party firm. This position demands meticulous attention to detail, exceptional organizational skills, and effective communication abilities to facilitate seamless financial operations. Please be aware that this is a support position without opportunities for advancement beyond the stated responsibilities.

RESPONSIBILITIES:

Financial Transactions Processing:

• Record daily financial transactions accurately and timely, including receipts, invoices, and other financial documents.
• Code and classify transactions in accordance with proper accounting categories, grant allocations, and departmental tags.
• Process credit card receipts, ensuring proper coding and documentation in QuickBooks Online (QBO).
• Code invoices, confirming details with project managers, verifying grant assignments, and ensuring we have proper vendor documentation.
• Acquire proficiency in utilizing the online grant tracking system, Monday.com, to access and retrieve grant-related information.
• Process employee expense reports, ensuring accurate categorization and grant coding.
• Create and manage internal invoices for program service revenue, donations, and other transactions as requested
• Follow up on payment status and process invoice payments efficiently using bill.com and QuickBooks Online.

Payroll and Benefits Administration:

• Process payroll for hourly and salary staff members, ensuring accuracy and compliance with company policies and regulations.
• Assist the Sr. Director of Administration & Marketing with maintaining the payroll allocation spreadsheet, ensuring accuracy and compliance with organizational policies.
• Assist in benefit program support, open enrollment, and payments related to payroll, including 401k contributions, garnishments, and child support.
• Set up new hires and terminations in the payroll system, processing pay/benefit changes and PTO requests as needed.
• Collaborate with the Senior Director of Administration & Marketing on 401k plan administration duties.

Financial Reporting and Analysis:

• Record adjusting journal entries as necessary for receivables, prepaid expenses, accounts payable, accrued expenses, inventory, and deferred revenue.
• Create financial reports in QuickBooks as needed or requested.

Other duties may be assigned to support the financial operations of the organization.

QUALIFICATIONS:

• Associate's degree in accounting, finance, or a related field, or equivalent relevant experience.
• 3-5 years of proven experience as a bookkeeper or in a similar role, demonstrating proficiency in financial transactions processing and payroll administration.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
• Strong written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
• Proficiency in Microsoft Office Suite, QuickBooks Online, and other relevant software applications.
• Problem-solving abilities and willingness to seek clarification or guidance when needed.
• High degree of confidentiality and integrity in handling sensitive financial information.
• Ability to work in a fast-paced office environment and handle a large volume of complex data accurately.

PHYSICAL DEMANDS:

• Regular use of a PC or Mac along with relevant software applications.
• While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to handle objects.
• The employee must occasionally walk, reach with hands and arms, and kneel or crouch. They must also occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include the ability to adjust focus and close vision.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.