Job Description

About the Role

The Transition Support Specialist plays a key role in helping bring newly acquired or developed communities into our company. This position supports the Transition Team by managing requests for files and information, organizing documentation, scheduling meetings, and ensuring that follow-up tasks are completed. The ideal candidate is detail-oriented, patient, and thrives in a fast-paced environment while managing high volumes of information and interactions.

Key Responsibilities

• Document & Data Management: Collect, track, and organize large volumes of documents (hundreds per community transition), ensuring accuracy and completeness.
• Scheduling & Coordination: Arrange meetings, calls, and touchpoints with various teammates/departments each week; manage calendars and meeting logistics.
• Meeting Support : Prepare agendas, take accurate notes, distribute meeting summaries, and ensure follow-up items are clearly documented.
• Task Tracking : Maintain and update project checklists and trackers to ensure all transition milestones are met on time.
• Stakeholder Communication : Serve as a point of contact for internal teams, providing timely updates and follow-through on requests.
• Process Improvement : Assist in identifying opportunities to streamline administrative processes during transitions.
• Confidentiality : Handle sensitive documents and information with discretion.

Qualifications

Qualifications & Skills

• Experience : 2+ years in an administrative, project coordination, or support role (experience in real estate, property management, or large-scale transitions a plus but not required).
• Organization : Exceptional attention to detail and ability to manage multiple priorities simultaneously.
• Collaboration : Strong interpersonal skills; able to work patiently and effectively with diverse stakeholders.
• Technology : Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable learning new systems.
• Communication : Excellent written and verbal communication skills; able to take clear notes and follow through on action items.
• Adaptability : Comfortable in a high-volume, fast-paced environment with shifting priorities.

Additional Information

AIR offers attractive total compensation packages designed to recognize and reward performance at the individual, team and company levels. We start with a competitive base salary and add bonus opportunities and benefit choices topped off with:

• Expected hourly rate between $35 - $40/hour. You will be provided a pay rate that is in line with your skills and experience as they relate to the requirements of the job.
• This is a temporary role, with the potential for future full time placement.

** What You Need to Know**

Application Deadline : The initial deadline for applications is 09/26/2025. Applications submitted after this date may still be considered on a rolling basis until the position/program is filled. We encourage all interested candidates to apply as early as possible. If a final decision has not been made by the initial deadline, subsequent applications will be reviewed as they are received.

Candidates extended an offer will be required to undergo pre-employment screening that includes checking references, a four-panel drug screening that excludes marijuana testing, employment verification & criminal background check.

AIR values diversity and provides equal employment opportunities to all employees and applicants for employment. AIR prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.