Job Description
Reporting to the Vice President of Procurement, the Buyer role is responsible for executing the procurement strategy while negotiating and procuring contracts, services and block space agreements that meet quality requirements and specifications at the most favourable price for the company. They will also be responsible for building and maintaining strategic relationships with a portfolio of key suppliers and vendors, including hotels, transport companies, cruise providers and airlines around the world. This key position will also work closely with the Vice President, Procurement to oversee the day-to-day operations of the department and cross-functional teams on procurement initiatives.
RESPONSIBILITIES
- Negotiate global hotel and services contracts and maintain contract files. Negotiate cost savings, cost avoidance, contracting of room blocks and other value-adds consistent with business targets.
- Ensure all suppliers meet key brand standards and contract requirements such as amenities, payment, and cancellation terms, liability insurance, and co-op agreements.
- Plan, organize, direct, and control the complete procurement cycle from prospecting through the RFP processes, delivering profitable contracts with new and existing vendor partner and ongoing evaluation of rates and services.
- Regularly evaluate and re-negotiate existing contract agreements to ensure maximum profitability.
- Constant research and evaluation of numerous target partners.
- Manage service level agreements, scope of work, and contract terms with service providers.
- Own and lead business results meeting with vendors and the business to ensure a comprehensive review of results and action items.
- Present Travelify’s unique offering and value proposition to potential partners, be persistent in developing partnership arrangements on favourable contract terms.
- Review contracts and concisely summarize key terms and red flags prior to signature by VP, Procurement.
- Update and maintain internal tracking of supplier information, content, and contract terms.
- Participate in the Service Level Agreement process (quarterly reviews, scorecard management, complaints tracking and resolution) to address vendor issues in a timely fashion, ensure exceptional quality and operational expectations and in leveraging for rate negotiation.
- Act as the lead facilitator with marketing, product, vendors, and other cross-functional teams to conduct product reviews, support the implementation of new product and product rationalization.
- Prepare and present department reports for leadership and required stakeholders on a regular basis that track; +/- spend with vendors (COGS), KPI indicators, market conditions, rate increase/decreases from vendors, quality issues, insights and opportunities and descriptions with supporting analysis.
- Effectively coordinate with key internal and external stakeholders to ensure accomplishment of shared business objectives promoting a collaborative team environment.