Job Description
Role: Travel & Expense Processor
Location: Aliso Viejo, California
Work Schedule: Hybrid (Monday, Wednesday, Friday onsite)
Employment Type: Contract / Hourly
Duration: 12 Months
Position Summary
The Travel & Expense Processor will support the Disbursements Manager in administering and managing employee travel and expense reimbursement activities. This role is responsible for reviewing and approving employee expense reports, ensuring compliance with company policies, assisting with reporting and analysis, and providing support to employees regarding expense management processes.
Key Responsibilities
Travel & Expense Administration
- Review and approve employee expense reports submitted through SAP Concur.
- Ensure compliance with:
- Company Travel & Expense Policy.
- AdvaMed Compliance Guidelines and Policies.
- Verify accuracy and completeness of expense documentation.
- Identify policy violations, missing receipts, and reimbursement discrepancies.
- Communicate with employees regarding corrections, exceptions, and supporting documentation requirements.
Reporting & Analysis
- Assist with travel and expense spend reporting.
- Generate and analyze expense-related reports.
- Support reporting activities using:
- SAP Concur Reporting
- Bank of America GRAM Reporting System
- Monitor spending trends and identify irregularities.
Employee Support
- Respond to employee inquiries regarding expense reimbursements.
- Assist employees with expense report submissions and policy interpretation.
- Collaborate with Finance and Accounting teams to resolve reimbursement issues.
Compliance & Controls
- Maintain accurate records and audit trails.
- Ensure adherence to financial controls and reimbursement procedures.
- Support internal and external audits related to travel and expense activities.
Required Qualifications
Education
- High School Diploma or equivalent required.
Experience
- Minimum 2 years of Travel & Expense reimbursement processing experience.
- Hands-on experience using SAP Concur for expense management and approvals.
Technical Skills
- SAP Concur Expense Management
- Concur Reporting
- Bank of America GRAM Reporting (preferred)
- Microsoft Office Suite:
- Excel
- Word
- Outlook
- PowerPoint
Soft Skills
- Strong attention to detail.
- Excellent organizational skills.
- Strong written and verbal communication skills.
- Ability to interact professionally with employees at all organizational levels.
- Customer-service-oriented mindset.
- Ability to manage multiple priorities and deadlines.
Preferred Qualifications
- Corporate travel and expense administration experience.
- Finance, Accounting, Accounts Payable, or reimbursement processing background.
- Compliance-focused expense review experience.
- Experience working in healthcare, medical device, pharmaceutical, or other regulated industries.