We are currently seeking a part-time (20-24 hours/week) business administrator to assist our Accounting and Human Resources department.
Roles and responsibilities:
HRIS & Payroll
Monitors the Time and Labor system and processes bi-weekly payroll processing for all employees
Maintains payroll deductions, deferrals, and withholdings for all employees
Manages year-end employee W-2 and employer ACA reporting
Maintains human resource information system records and compiles reports from the HRIS
Assists with health and welfare plans, including enrollments, changes and terminations
Assists in the resolution of payroll discrepancies by collecting and analyzing information
Recruitment and Benefits
Assists with recruitment, new hire paperwork, benefit administration, employment verifications, filing, and data entry
Schedules and conduct interviews
Assemble interview / new hire packets
Accounting
Accounts Payable functions, including coding invoices and preparing checks
Posting of cash deposits and coding by association in the accounting software
Allocating health benefit costs by department and employee in excel
Filing and other duties as assigned
Other Assignments
Assists with review / preparation of Concur expense reports
Manages AAA and Enterprise memberships for sales team
Assists with managing Standard Operating Procedures for the company
Provides general administrative support such as preparing correspondence, the completion of forms, generating reports, processing confidential documents, electronic filing, and tracking deadlines. Makes photocopies; mails, scans and emails documents
Participates in special projects and initiatives, working collaboratively with other departments
Performs other duties as assigned
Qualifications and Education Requirements:
Bachelor’s Degree preferred but not required, proven experience in an office setting
Must pass a background check and credit check
Preferred Skills:
Payroll processing experience
Experience with HR databases and HRIS systems (APS preferred)
Knowledge of Accounting and Human Resources processes and best practices
Maintains complete confidentiality and privacy of department matters
Attentiveness to detail and ability to handle detailed work timely and accurately
Good organizational and time management skills
Proficient in Microsoft Office
Excellent Excel skills