Job Description
We are currently seeking a part-time (20-24 hours/week) business administrator to assist our Accounting and Human Resources department.
Roles and responsibilities:
HRIS & PAYROLL
- Monitors the Time and Labor system and processes bi-weekly payroll processing for all employees
- Maintains payroll deductions, deferrals, and withholdings for all employees
- Manages year-end employee W-2 and employer ACA reporting
- Maintains human resource information system records and compiles reports from the HRIS
- Assists with health and welfare plans, including enrollments, changes and terminations
- Assists in the resolution of payroll discrepancies by collecting and analyzing information
RECRUITMENT AND BENEFITS
- Assists with recruitment, new hire paperwork, benefit administration, employment verifications, filing, and data entry
- Schedules and conduct interviews
- Assemble interview / new hire packets
ACCOUNTING
- Accounts Payable functions, including coding invoices and preparing checks
- Posting of cash deposits and coding by association in the accounting software
- Allocating health benefit costs by department and employee in excel
- Filing and other duties as assigned
OTHER ASSIGNMENTS
- Assists with review / preparation of Concur expense reports
- Manages AAA and Enterprise memberships for sales team
- Assists with managing Standard Operating Procedures for the company
- Provides general administrative support such as preparing correspondence, the completion of forms, generating reports, processing confidential documents, electronic filing, and tracking deadlines. Makes photocopies; mails, scans and emails documents
- Participates in special projects and initiatives, working collaboratively with other departments
- Performs other duties as assigned
Qualifications and Education Requirements:
- Bachelor’s Degree preferred but not required, proven experience in an office setting
- Prior Human Resources or Accounting experience
- Must pass a background check and credit check
Preferred Skills:
- Payroll processing experience
- Experience with HR databases and HRIS systems (APS preferred)
- Knowledge of Accounting and Human Resources processes and best practices
- Maintains complete confidentiality and privacy of department matters
- Attentiveness to detail and ability to handle detailed work timely and accurately
- Good organizational and time management skills
- Proficient in Microsoft Office
- Excellent Excel skills