Job Description

Job Description

Working at Treston Security Services, Inc.

PART TIME OR FULL TIME

Treston Security Services is company that sets new standards for private security services. We instill trust, reliability, and competency in our security officers and with this, we know our customers will experience a level of customer service as never before. Our security officers care about the people and property as though they were their own. 

At Treston Security Services, Inc., you are more than a name on the payroll list; you are a crucial part of the company’s success, and the executive team prioritizes your growth both professionally and personally.

Position Summary

Treston Security Services, Inc., is looking for a full charge bookkeeper to manage day-to-day accounting and finance requirements. This position is responsible for processing accounts payable and receivable, creating and analyzing financial reports, processing weekly payroll, handling insurance, and ensuring the company’s adherence to all City, State, and Federal regulatory requirements, as they relate to accounting and human resources. The bookkeeper is the sole member of the accounting team, reporting directly to the Executive Director and CEO. This position requires a positive, self-motivated individual with superior organizational skills and impeccable accuracy. Working at Treston Security Services, Inc., requires excellent verbal and written communication along with seamless organization and accountability. If you can bring this and more to Treston Security Services, Inc., please submit a resume and cover letter to be considered.

Position Responsibilities

Regularly

·         Perform day to day financial transactions

·         Create and distribute estimates and invoices to customers

·         Reconcile the accounts receivable ledger to ensure all payments are accounted for and accurately applied in QuickBooks

·         Generate financial statements and reports detailing accounts receivable status

·         Monitor payables and make payments through a variety of means: check, credit card, QB online bank payments, online bill pay

·         Provide service to customer inquiries with effective responses to invoicing, payment application, and open balances

·         Monitor cash flow in checking accounts, monitor credit card balances

·         Process weekly payroll through the QuickBooks payroll system. Timesheet review for payroll item selection and proper recording of overtime, vacation, sick, and holiday

·         Responsible for the on-boarding process of new employees and entering hire date into QuickBooks for payroll processing for new hire packages

·         Maintain proper paperwork on employees, as well as tracking all PTO, certifications and training, health benefits, documentation of discipline, and review dates

·         Process all medical forms, applications, submittals, activations, and cancellations

Monthly

·         Reconcile all bank accounts, credit cards, loans, leases

·         Maintain schedules of leases and loans

·         Work with external CPA and provide data needed to create financial statements, including monthly P&L, balance sheet, and cash flow statements

·         Complete internal audits to ensure accuracy and detect discrepancies

·         Manage project P&L sheets and overall profit margin analysis and tracking

Quarterly/Annually

·         W2 preparation through QuickBooks and issuance to staff

·         Business license and City license renewals

·         Contractor’s license and license bond renewals

·         Insurance renewals and review for cost deductions and or improvements

·         Preparation of year-end forms: 1099’s

·         Ability to assist with year-end audit procedures

·         Work with external CPA for annual accounting and tax review

·         Process and submit year-end 401K, Safe Harbor, and 5500 Forms

Position Requirements

·         Bachelor’s or Associate’s degree in accounting, finance, business, or other related fields from an accredited four-year university (Preferred, not required)

·         Three years’ experience working in the accounting industry, including accounts payable and receivable, general ledger, payroll, and payroll reports

·         Must be proficient with word processing, spreadsheets, inventory, internet, order processing, and database software utilization

·         Proficient in QuickBooks for desktop, Outlook, Microsoft Office 365, and timekeeping

·         Exceptional written, oral, interpersonal, and presentation skills to interact with management, vendors, and customers

·         Well versed in annual insurance renewals, general liability, auto policies, umbrella policies, medical, and workers compensation

·         Forward-thinking and proactive. Constantly streamlining and improving practices, budget, and analyzing opportunities for cost savings

·         Excellent judgment, discretion, and problem-solving skills

·         Superior self-management skills; self-reliant and result oriented

Company Description

Premier company specializing in residential/nightlife/hospitality and special events.