Job Description

COMPANY OVERVIEW:

Tri Star Sports and Entertainment Group is a business management firm that serves professional athletes and entertainers. Our internal culture is one that communicates optimal performance, honesty, integrity, teamwork, and commitment to all clients served. Our employees must be like-minded professionals with a heart and dedication to super serving clients and their trusted advisors. As a business management firm our core competencies include bill pay, the preparation of financial statements and tax returns, tour accounting, royalty reviews and audits. We are the personal Chief Financial Officers for athletes and entertainers serving their personal and professional accounting needs. It is our duty to chart the greatest course of action for our clients which includes preservation, growth, and execution of their financial plans. This allows us to bring peace and financial predictability to our clients, facilitating their ability to reach their fullest professional and personal goals.        

This position requires a highly organized individual who possesses strong initiative and has the ability to complete multiple projects in a deadline driven environment. This individual must be able to communicate effectively and understands the need to work in an integrated manner with other members of the department in furtherance of goals, objectives, and knowledge. 

SPECIFIC RESPONSIBILITIES & DELIVERABLES FOR THIS POSITION INCLUDE:

• Primary responsibilities involve overseeing the overall office activities, including the reception area, mail, vendor management and facilities.
• Manage office opening and closing procedures.
• Maintain/update reception desk manual.
• Receive and screen visitors and incoming calls, determining the priority of matters, and providing alert messages to the employees of the office along with Executive Assistant to CEO.
• Process, sort, date stamp and distribute mail to appropriate staff in a timely and accurate manner. This includes but is not limited to logging and mailing checks and preparing pick-up slips for clients.
• Oversee postal procedures including package tracking and execution, and oversight of postage supplies and accounting.
• Assist with recruitment and management of Operations Interns.
• Train and monitor Team Coordinators for reception desk support/ coverage, as needed.
• Assist with IT/AV support for meeting rooms and TS Academy.
• Assist in the planning & execution of internal team-building activities, events, holiday gifts - seeking approval for calendar and budget.
• Coordinate communication of events/meetings to visiting TS employees.
• Create, monitor and adhere to office purchasing budgets.
• Contribute to the maintenance of client relations.
• Execution of special or ad hoc projects as directed by the Operations Manager and CEO.
• Primary contact for third party vendors related to the oversight of the overall office facilities and ad hoc assignments.
• Assist in the packing, distribution, and tracking of client, TA, peer & new employee gifts and encouragement campaigns.
• Coordinate all meals for CEO meetings, mandatory financial work night dinners, as directed. Adhere to set budgets.
• Assist with champion brand & culture initiatives throughout the year.

REQUIREMENTS & QUALIFICATIONS:

• Bachelor’s degree or equivalent with strong academic record
• At least 1-2 years of office receptionist or administrative /project management experience. Strong organizational skills, and attention to detail required.
• Strong communication and diplomacy.