Job Description

JOB TITLE:                                        Exec Administrative Assistant

DEPARTMENT:                                Administration

REPORTS TO:                                   CEO and Program Coordinator

At Trickster Cultural Center, our strength is delivering leading-edge, culturally relevant, educational and artistic programming, and special events that support those we serve. Trickster increases the visibility and impact of contemporary cultural arts and education nationally through: all arts media, music, veterans, fatherhood, and social justice issues to advance these programs.

RESPONSIBILITIES:

1. Work closely with the CEO, Veteran and Program Coordinator and all staff
2. Manage communications calendar and schedule for CEO
3. Answer multi-line telephone system, take accurate messages and transfer telephone calls to the appropriate person in an efficient manner for Administration. Keep accurate log of all phone calls and activities.
4. Familiar with accounting, QuickBooks software or willing to learn basics
5. Manages and writes communications through web, media relations, social media etc.
6. Helps build positive relations within the team/staff and volunteers
7. Keeps all members of the team up-to-date with relevant project information
8. Communicates with team members to ensure maximum efficiency
9. Assist with Grants and fundraising development
10. Operate standard office equipment including:

-calculator-photocopy machine -computer/printer Dropbox and scanning

1. Maintain accurate calendar for media specialist and webmaster
2. Maintains and creates report for programs in professional reports from data collected
3. Maintain general communications such as thank you letter, mailing lists and membership databases.
4. Responsible for helping all other staff and filling in when needed for programs and exhibits
5. Responsible for learning all software: Shopify, Salsa Management, drop box, and others
6. And other duties as assigned.

QUALIFICATIONS:

Oral Communication Skills                Professionalism                       QuickBooks software

Professional Communication              Organized                               Customer Service

Neat and legible handwriting              Telephone Etiquette               Time Management

EDUCATION:   BA is preferred.

EXPERIENCE: PHYSICAL DEMANDS

·         Ability to carry 40lbs; ability to lift and arrange equipment and furniture

_WORK ENVIRONMENT   _ Office environment; some outdoor events and activities

Position is funded for 1 year, with possibility for extending based on funding

Current position will be funded by a combination of grant funding already secured for 1 yr.

2 years of prior general office experience is required. Typing skills of 45 WPM min.

Company Description

Trickster Cultural Center increases the visibility and impact of contemporary cultural arts and education nationally through all art media, music, veterans, fatherhood, and social justice issues to advance these programs. The Trickster Cultural Center is a registered nonprofit 501c3 Native American and community arts center that also serves Native American veterans and their needs. The center features contemporary Native American art (post-1960's) and augments its multicultural exhibits with featured speakers, panel discussions, school tours, and educator workshops. Come to Trickster to learn about Native American culture, Native peoples and their contributions to the U.S. military, view veteran's artwork, experience multicultural exhibits, and browse unique items in the gift shop. Trickster Cultural Center was established on March 5th, 2005 to create a unique contemporary view of Native arts, cultural education, and awareness. Today the Trickster Cultural Center is the only Native American owned and operated arts institution in the state of Illinois.