Job Description

Troy Consulting, a minority woman-owned boutique Business Management Consulting Firm, is seeking an enterprising individual to join our growing team of Consultants as a Group BUSINESS ADMINISTRATOR/Project Coordinator with our client in Redmond, WA.

Are you a lively, dynamic go-getter with strong group administration skills? Do you thrive in an environment with individuals counting at you to solve problems and keep the group/individuals on track? If so, we welcome the opportunity to speak with you about our client and opportunities at Troy Consulting.

At Troy Consulting, it's important our Consultants care that the delivered solution will meet our client's needs, and not just the delivery timeline. We desire consultants that develop lasting relationships with client personnel that fosters client ties and communicates effectively with clients to identify needs and evaluates alternative business solutions. Please check out our website at www.troy-consulting.com to learn more!

WHAT WILL YOU BE DOING?

As a Group Business Administrator / Project Coordinator, you will be managing the day to day support of 2 Directors and their high tech, fast paced global teams. You will bring your very highly organized, self-starting capabilities to provide a variety of tasks including, but not limited to:

• Calendar/Schedule/Task Management for Director Level (2) resources
• Group calendar management - set up and track/reschedule meetings (e.g., who has declined/accepted, reviewing proposed dates)
• Team site management, collecting and posting content - administration of team Microsoft Teams sites to include content storage and tracking and project team access
• Proactively managing distribution lists and security groups
• Action item collection and tracking including:
  • Initiating communications with the client on a regular basis to report the status of activities/actions and clearly presenting detailed actions, priorities, blockers, and due dates
  • Attending meetings, taking clear and concise notes, documenting clear actions items, and following through with team members to ensure items are closed out in a timely fashion
  • Ensuring follow up and closeout with appropriate communications for all activities clients must be kept informed
• Timely reminders for key corporate activities
• Virtual Event planning/Morale Activities (locally and internationally)
• Independently and proactively work on one-off tasks required to support global teams
• Coordinate small projects, as requested requires identifying the scope of effort with the client, providing regular updates, escalating issues, and closing out all items appropriately and with the proper communications
• Travel and Expense - Provide support for travel arrangements and work visas
• Review and approve expense reports in accordance with Microsoft policy
• Collect and manipulate data in Excel, to include researching and evaluate supporting information.
• Liaise with internal staff at all levels, including providing research support regarding appropriate internal policy and procedures
• Proactively perform office management tasks such as ensuring supplies are ordered and stocked

WHAT YOU SHOULD BRING TO THE TABLE:

• Bachelor's degree preferred and at least 4+ years demonstrated Business Administrative experience in a fast-paced environment
• Requires experience in an Admin/Project Coordinator role at Microsoft and with key Microsoft internal tools/applications such as HeadTrax, MyOrder, MSExpense, MSTravel, and MSAuthorize
• Requires a highly organized individual with the flexibility to manage multiple priorities
• Experience managing MS Teams sites
• Highly skilled at activity tracking, understanding/obtaining prioritization, and the ability to effectively closeout and communicate activities to the client
• Must have a demonstrated ability to initiate communications/meetings with client(s) on a regular basis to report the status of deliverables and present reports demonstrating actions tracked, blockers, and due dates
• Must be pro-active and resourceful understand where and how to use internal training to ramp knowledge
• Must have strong experience with Microsoft Outlook, Excel, Word, OneNote, PowerPoint
• Excellent written and verbal communication and interpersonal skills
• Demonstrate a high level of integrity and the ability to handle confidential information appropriately
• Flexibility for early morning and/or late evening conference calls during the week to support a Global team
• Work collaboratively with administrative teammates within and outside the organization
• Must present a professional image in conduct, attitude, and attire
• Must be legally authorized to work in the United States without limitation

EQUAL EMPLOYMENT OPPORTUNITY

Troy Consulting provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Troy Consulting complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Troy Consulting (i.e., H1-B visa, F-1 visa (OPT), TN visa or any other non-immigrant status)

NOTICE TO RECRUITERS/HEADHUNTERS AND STAFFING AGENCIES:

It is Troy Consulting's intent and preference to directly recruit potential job candidates. We do not accept unsolicited third-party agency resumes. Resumes submitted through this website by third party agencies will be considered unsolicited and Troy Consulting will not be obligated to pay a referral fee

At Troy Consulting, it's important our consultants care that the delivered solution will meet our client's needs, and not just the delivery timeline. We desire consultants that develop lasting relationships with client personnel that fosters client ties and communicates effectively with clients to identify needs and evaluate alternative business solutions. Please check out our website at www.troy-consulting.com to learn more!