Build your career with TopBuild, where talent meets opportunity! TopBuild Corp. (NYSE: BLD) is the leading installer and distributor of insulation products to the United States construction industry, based on revenue. We provide insulation installation services nationwide through our TruTeamSM business, which has over 190 installation branches located in 43 states; we distribute insulation and other building products nationwide through our Service Partners business from our 72 distribution centers located in 35 states; and we are a leader in building science through TopBuild Home Services, Inc. and its Environments For Living program. TopBuild’s corporate headquarters is located in Daytona Beach, FL.
Our Core Values: Safety - Integrity - Diversity - Customer Focus - Continuous Improvement - Innovation - High Performance Teams
SUMMARY
Responsible for the effective management and compliance of purchasing, accounting, credit/collections, IT and overall administrative requirements at the Division level. Manages the activities and performance outcomes of the office administration staff. Functions as a key liaison with the corporate office to implement, monitor or support company-wide programs from all functional areas of the organization. Serves as on-site HR liaison to support employee engagement strategies.
ESSENTIAL FUNCTIONS
Provides daily supervision to the office administration staff and ensures job performance meets company requirements and behaviors are in alignment with the company’s culture of leadership.
Ensures processes are in place to comply with federal, state and company requirements in the administration of pre-employment drug screens, criminal background checks and motor vehicle reports
Secures the timely administration of the monthly random drug testing program to include obtaining release and communicating results.
Monitors and enforces the collection and recording of Affirmative Action Plan hiring data.
Ensures processes are in place to perform new hire orientations for new employees to cover company policies, procedures and employee benefits.
Performs accounting and/or financial analysis as required.
Oversees and manages the daily conversion of quotes to work orders.
Monitors Oracle Dispatch Reports to capture and correct Truck Mounted Device job status’ that may impeded timely and accurate billing.
Ensures Division has processes in place to generate accurate and timely billings to customers.
Monitors credit & collection activities to ensure Division new account set up, DSO, lien, and credit memo guidelines are met.
Implements and monitors procedures to ensure P-Card use is in compliance with Masco and company policies & procedures.
Review and approves vendor invoices to verify validity of expense and proper general ledge coding. Obtains additional approvals based on company expense approval guidelines.
Reports monthly safety statistics for OSHA 300 recordkeeping purposes.
Manages or individually performs processes required to conduct accident investigations, employee interviews, complete workers compensation claims, coordinate with WC third party administrator, and monitor overall progress of WC claims.
Manages or individually performs processes required to conduct vehicle accident investigations, employee interviews, complete vehicle accident claim forms, coordinate with Fleet third party administrator, and monitor overall progress of auto claim.
Collaborates with Division Manager to ensure proper handling of General Liability claims to include completion of claim forms, collection of relevant documentation, and on-going coordination.
Plans for and delivers Performance Evaluations, Corrective Action, and Performance Improvement Plans to direct reports.
Functions as point of contact for corporate office to ensure proper employee new hire enrollment to benefit programs, administration of annual benefits open enrollment and launch of new benefit or wellness programs.
Actively works with Regional Human Resources Manager to escalate and help resolve employee issues or complaints.
Communicates with customers, employees, and other individuals to answer questions, disseminate or explain company information.
Responsible for ensuring all business or employment related recordkeeping complies with company policies (personnel file, I-9’s, WC, Safety, PO’s, Invoices, A/P, A/R).
Any other duty, task or responsibility as assigned.
Supervisory or Management Responsibility – Has the authority to direct the employee’s daily work activities. Has authority to undertake or recommend the following employment actions; hiring, termination, corrective action and performance reviews.
Budget Responsibility – Assists in planning, monitoring and/or managing budget in functional area of division/department.
Decision-Making Level and Scope – Decisions have major implications on the management and operations of an area within a division/department. Job may contribute to important strategy, operational and business decisions that affect the division/department.
Independence of Action – Results are defined. Sets own goals and determines how to accomplish results with some guidelines. Supervisor/manager provides broad guidance and overall direction.
EDUCATION AND CERTIFICATIONS
Minimum Degree: Bachelor’s Degree or equivalent experience
Special Certification or Licensing: Upon employment: Complete OSHA 300 Recordkeeping training; Complete I-9 Compliance training; Complete Wage & Hour Compliance training.
Special Requirements: Need to work overtime and weekends as required.
EXPERIENCE
Minimum experience: 3+ years office management and/or supervisor experience
Required Industry Experience (Construction, Insulation, Trades, etc.): NA
Legal Age Requirements: At least 18 years of age
Must be detail oriented, excellent communicator, highly organized and work effectively with minimal supervision.
REQUIRED SKILLS
Excellent analytical and problem solving skills.
Strong attention to detail, demonstrated integrity and professionalism.
Excellent communication skills, both written and verbal.
Must have excellent mathematical skills including the ability to perform complex calculations.
Proficient in Office Software like word processing, spreadsheets and presentation software.
Capable of compiling professional presentations for the Division Manager.
Knowledge of a database tool like Access is a plus.
Knowledge of ERP Systems required.
Requires self-management and project management ability.
Management Competencies
Developing Direct Reports – Provides challenging and stretching tasks and assignments; holds frequent development discussions.
Drive for Results – Can be counted on to exceed goals successfully; constantly one of the top performers.
Innovative Management – Has the sense about managing the creative process of others; can facilitate effective brainstorming has good judgment about which suggestions will work.
Managerial Courage – Provides current, direct, complete, and positive and corrective feedback, lets people know where they stand, is not afraid to take negative action when necessary.
Managing Vision and Purpose – Communicates a compelling and inspired vision; talks about possibilities; is optimistic.
Motivating Others – Creates a climate in which others want to do their best can motivate many kinds of direct reports, teams and projects, and makes each individual feel their work is important.
Strategic Agility – Sees ahead clearly, can anticipate future consequences.
TRAVEL REQUIREMENTS
Type of Travel Required: Local
Amount of Travel Required: <10%
PHYSICAL REQUIREMENTS
Work is performed in a typical office environment and may require standing, bending, lifting of boxes or packages under 10 lbs., and sitting for long periods of time..
Benefits: We promote an environment that offers a challenge, creates opportunities, fosters enthusiasm, maximizes full potential and rewards talent. We realize our employees are our most valued resource which is why we offer a variety of benefits including competitive compensation, comprehensive health, dental, vision coverage, paid holidays, paid time off, 401 (k) retirement plan, tuition reimbursement, employee assistance program services, flexible spending account (FSA), life insurance, short term and long term disability, discounted gym membership and a host of other discounts. Our goal is to promote a healthy work/life balance.
TopBuild Corp. is an equal opportunity employer.