REQUIRED SKILLS: High attention to detail and accuracy, proactive communicator, and technically astute. Successfully compile expense reports, prepare and build financial reports, enjoys leading meetings and managing staff communications including scheduling & running meetings and facilitating employee onboarding and exits.
PLATFORM EXPERIENCE: Expertise in Microsoft Excel, Outlook & Teams, and proficient with Zoom
OVERVIEW of Work:
- Support company financial reporting and client contracting:
- Create and review client-ready scopes of work as needed
- Prepare and finalize client contracts
- Compile biweekly, monthly, quarterly, and annual financial reports
- Build monthly usability reports
- Manage staff relations:
- Ensure successful onboard process and orientation of new hires
- Support operations manager and agency management when exiting staff
- Prepare employee assessments
- Oversee employee PTO records
- Assist in establishing and communicating policies and procedures
- Prepare and deliver staff communications to support agency culture and operations
- Process and remit payment for contractor invoices
- Review and approve agency time entry records
- Execute agency hiring process:
- Source and screen candidates, schedule interviews and extend offers
- Maintain company services by organizing office operations and procedures, including:
- Accurate and timely completion of administrative functions to support operations manager and agency management
- Reviewing, approving, and fulfilling supply requisitions
- Managing company's record-keeping including retention, protection, retrieval, transfer, and disposal of records
- Oversees tracking office assets and assigning technology
AGENCY RESPONSIBILITIES:
- Create a respectful work environment, generate meaningful results, deliver fresh ideas, provide excellent client service, work with integrity
QUALIFICATIONS:
- 1-3 years of experience; agency background preferred
- Bachelor's degree or equivalent experience
- Professional communication skills, both verbal and written (email, social media, and text)