Reports To: Recordkeeping Manager

FLSA Status: Non-Exempt

About the Job: Government non-profit agency looking for a professional recordkeeping candidate to assistmaintaining 401(a) defined benefit (DB) and defined contribution (DC) retirement plan recordsfor over 260 municipal relationships across Oklahoma.

Job Description: The Trust Clerk is responsible for supporting the administration and maintenance of 401(a) defined benefit (DB) and defined contribution (DC) retirement plan records for more than 260 municipal employer relationships across Oklahoma. The position ensures accurate processing, timely deposit entry, and reliable recordkeeping to support Recordkeeping and Distribution Teams.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Key Responsibilities

• Process enrollment forms, beneficiary updates, demographic changes, and address updates in PAS.
• Monitor secure file uploads and verify required documentation.
• Assist with DB/DC contribution and loan data entry, balancing, and daily depositprocessing.
• Support monthly pension payments, lumpsum distributions, and retiree account updates.
• Assist in preparation of pension award letters and RMD processing.
• Assist with monthly reconciliations as needed.
• Scan and organize member documents and contribution records.
• Support annual financial and GASB audits.
• Monitor plan reporting status and flag delinquent contributions.
• Perform other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• _ Education and/or Experience:_ High School diploma and two years related experience and/or training preferred.
• _ Language Skills:_ Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• ** Mathematical Skills:** Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• ** Reasoning Ability:** Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
• ** Computer Skills:** Excel, with pivot table experience preferred, and Microsoft Word.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Customer Service
• Demonstrates accuracy and thoroughness
• Dependability
• Interpersonal Skills
• Oral Communication
• Professionalism
• Problem Solving
• Teamwork
• Written Communication
• Strong attention to detail and accuracy
• Excellent communication and customer service skills
• Ability to manage multiple tasks and maintain confidentiality

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Oklahoma Municipal Retirement Fund (OkMRF) is a non-profit agency offering an enjoyable culture with excellent benefits. Join the OkMRF team touting legendary service to benefit and influence thousands of municipal Employees across our great state of Oklahoma.