Tuition Officer / Admissions Assistant

Archbishop Wood High School

655 York Road

Warminster, PA 18974

Position Summary

Archdiocesan high schools use a tuition management service provided by an outside vendor to invoice and collect tuition and fees from a parent. The Tuition Officer’s role at the high school is to ensure that families are properly billed tuition and fees; and, to ensure that payments are made in a timely manner. The Tuition Officer is a resource to parents with questions about tuition, fees, grants and scholarships. The Tuition Officer reports to the School President and to the Tuition Manager in Educational Financial Services.

The Admissions Assistant role will be responsible for the planning and assisting the Admissions Director in support of enrollment efforts. This includes web-site management, social media efforts and communication with families and prospective students.

The ideal candidate will be dynamic and energetic with a demonstrated ability to work with little oversight/direction while handling and maintaining confidential information and exercising discretion in handling related office and school matters always. This role requires a high degree of initiative, professionalism, organization, and stellar communication skills working within a Catholic environment where Catholic values define the words and actions of all.

Responsibilities:

TUITION:

• Ensure that all students are in the Tuition Management System; and, they have
• Ensure that enrollment in the Tuition Management System reconciles with
• Assist the school’s President and financial aid committee in awarding need based
• Respond to parent questions regarding tuition
• Follow up regularly with families who are behind in payment of tuition in an effort
• Interact with School President and other school personnel regarding tuition and
• Prepare all necessary reports required during the month and annual audit of tuition records.
• The Tuition Officer will also be responsible for collecting and storing all
• Duties are representative and not limited to those stated above been properly billed and have received credit for any grants, scholarships or other discounts.
• enrollment in the Student Information System(s).
• grants to families who have applied for tuition assistance.
• to collect the funds due the school.
• fees management.
• compliance forms for faculty, staff, coaches, and volunteers.

ENROLLMENT:

Under the direction of the Director of Enrollment, establish short and long-range goals and objectives to implement an enrollment and marketing plan to ensure those goals and objectives are achieved. This includes but is not limited to:

• Coordinate with Admissions Director all admissions events including open houses, school visits, school tours, awards night, scholarship exams, and shadow visits
• Perform data entry with admissions database (SchoolAdmin) and tracking of applications
• Manage the Admissions page of the school website
• Design marketing materials and coordinate the distribution of said materials
• Be a resource to the Wood families who need assistance with the enrollment process
• Work closely with the Admissions Director and Financial Aid Committee regarding the
• Create and manage content for the school website to ensure that all information on the
• website is current and accurate for all disciplines
• Occasional night and weekend work will be necessary
• awarding of financial aid and scholarships

Qualifications and Requirements:

• A minimum of a bachelor’s degree in marketing, Education, Communications, and/or another discipline is required.

• Must be able to work in a team environment, be self-motivated and possess strong organizational and interpersonal communication skills.

• Must be Proficient with Excel software

  • 3 – 5 years accounting/bookkeeping/customer service experience
  • Prior experience with Accounts Receivable management, a plus

• Strong management and data analysis skills and the ability to work effectively with faculty, administration, and support staff members

• Experience and familiarity with Microsoft Office, Google Docs, Canva and Constant Contact

The intent of this job description is to provide the types of duties and responsibilities that will be required of this position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

This is a Full time 12-month position.

The deadline for application is October 11, 2024

Candidates interested in this position of should send their cover letter and resume, and salary requirement, to Mary Gillooly at mgillooly@archphila.org.

PA required clearances and official transcripts will be required before employment can begin.

As a religious organization, the Archdiocese of Philadelphia is also bound by Canon Law and Catholic teachings. For this reason, there may be occasions when an employee’s failure to adhere to the truths of the Catholic faith are a factor in employment-related decisions. In the event an employee fails to adhere to, or takes a position publicly that is contrary to, Catholic doctrine and teachings, or any policy or procedure maintained by the Archdiocese, the employee may be subject to disciplinary action up to and including termination of employment.

Employment practices will not be influenced by an individual’s legally protected status or any other basis as may be required by local, state and/or federal law as those laws apply to the Archdiocese.

Any employee with questions or concerns about any type of discrimination in the workplace is encouraged to bring these issues to the attention of Human Resources. Employees can raise concerns and make reports without fear of reprisal. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment.

The Archdiocese of Philadelphia is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Office of Catholic Education at 215-587-3700.