Key Responsibilities:

• Schedule appointments, manage calendars, and coordinate travel arrangements.

• Organize conference calls and arrange meeting logistics.

• Prepare expense reports, check requests, and legal/business documents under tight deadlines.

• Open new files, conduct conflict of interest checks, and manage client and general files.

• Draft engagement agreements and trial documents, perform document scanning, and handle court e-filings.

• Answer and screen phone calls, take messages for attorneys, and greet clients and visitors.

• Enter attorney time, process monthly bills, and serve as the primary liaison for billing-related matters.

• Assist other secretaries, manage mail, and maintain legal documents in both paper and electronic formats.

• Handle messenger, postal, fax, or courier service arrangements as needed.

Qualifications:

• Bachelor’s degree from an accredited four-year college or university.

• 3+ years of legal assistant experience in a law firm or professional services organization.

• 3+ years litigation experience.

• Proficient in Microsoft Office (Excel and PowerPoint).

• Highly self-motivated with a proactive approach.

• Strong written and verbal communication skills.

• Excellent interpersonal and analytical abilities.

• Superior time management skills.