Job Description

The Commercial Operations service includes the following:

• Contract Execution - Review contracts for accuracy and completion, route contracts for signature and upload to contract depository. Also assist in dealing with legal approvals, etc.
• Contract Tracking - Track all contracts and facilitate business and legal approvals; proactively follow up with approvers during contract life cycle. Ensure contracts are submitted through correct workflow.
• PO Funding - Assist teams in creating purchase orders for all global regions.
• Invoice Review - Validate vendor invoices and payments against contract, purchase order and supporting documents to ensure adherence to agreed terms as well as checking for billing errors such as duplication, math errors, missing back up or expense overages.
• Invoice Issue Resolution - Assist in resolving issues related to invoices, purchase orders and payments by working closely with vendors and internal Accounts Payable (AP) team.
• Invoice Tracking - Track invoices from submission for review to payment to ensure vendors follow invoice submission requirements and AP processes the invoices correctly and timely.
• Invoice Log - Log all invoices received and reviewed, tracking issues and cost savings.
• Reporting and Analysis – Help to generate reporting to analyze invoice review and contract management to help improve the team’s performance and improve our service offerings.
• Documentation & Other Support - Maintain a register of activities undertaken and associated timescales.

Qualifications

The ideal candidate will have:

• 2-3 years relevant experience.
• Understanding of procurement/sourcing and contract activities.
• Understanding of the invoicing process, Accounts Payable, etc.
• Construction accounting experience; specifically, General Contractor payment application review.
• Experience in Oracle or other financial management software.
• Experience in reporting and analysis.
• Highly self-motivated and customer centric.
• Desire to meet and exceed agreed service levels.
• Excellent interpersonal skills including great communication.
• Ability to demonstrate collaborative behaviors.
• Organized and thorough individual with a high attention to detail.
• Knowledge of Google tools to include: Docs, Sheets, Slides, and Drive.

#LI-MB1

Additional Information

Turner & Townsend is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters  If you’d like to view a copy of the company’s affirmative action plan, please email recruitmentUSA@turntown.com.  If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Human Resources Department at 713-457-9400 or recruitmentUSA@turntown.com.  This telephone line and email address is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a response

All your information will be kept confidential according to EEO guidelines.