Job Description

Do you want to be part of our successful Real Estate team supporting top clients for TURNER & TOWNSEND in the Chicago area?  We are hiring an ambitious and forward thinking PROJECT COORDINATOR to join our growing team.

• Review/recommend invoices in eMaintenance (approximately 300-400 invoices monthly)
• Follow up on all disputed invoices (run reports, reach out to field/vendors, etc.)
• Manage any reimbursements (code checks with proper accounting & submit to lockbox)
• Respond to inquiries from GBS (invoice copies, disputed chargebacks, credits, etc.)
• Assist Accenture with inquiries (missing payments, etc.)
• Submit chargeback reversals to Accenture & confirm chargebacks
• Review NYC compliance invoice and issue chargebacks to the dealers (monthly invoices)
• Ensure 713005 balances out (charge back G/L should balance out to zero)
• eMaintenance reports (completed but not invoiced); reach out to vendors regarding tickets that have been completed but not invoiced
• Review approved WO's without PO's report; review to make sure these are being handled - Basic QA of the interface between E-Maint and SAP
• Manage vendor inquires
• Ad hoc reports for Site Maintenance Coordinators (SMCs)
• Ad hoc vendor reports
• Ad hoc requests from Assets Team, etc.
• Break down of activities and time spent - 80% E-Maint, 10% SAP, 10% Excel

Qualifications

Education/Experience:

• +3 years of relevant experience
• SAP experience, mandatory
• E-Maint experience preferred but not mandatory, training & supervision will be provided
• Basic Purchase to Pay (P2P) and financial awareness
• No pre-requisites regarding education

Characteristics and Soft Skills:

• Detail oriented with strong focus on producing results, meeting timescales and quality work
• Fast learner - Happy to throw themselves in at the deep end and get stuck in
• Self-motivated and proactive
• Good Organization skills
• Confident approach to communicating with people

Additional Information

Turner & Townsend is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters  If you’d like to view a copy of the company’s affirmative action plan, please email recruitmentUSA@turntown.com.  If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Human Resources Department at 713-457-9400 or recruitmentUSA@turntown.com.  This telephone line and email address is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a response.

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