Job Title: Administrative Assistant

Organization: Philanthropic Ventures Foundation

Type: Part-Time (20-30 hours/week); On-site only.

Location: 1222 Preservation Park Way, Oakland, CA (12th St. Oakland BART)

PVF Background:

Philanthropic Ventures Foundation (PVF), founded in 1991, has gained national recognition for pioneering innovative and creative methods of grantmaking – including immediate response grants, creating customized grant programs for donors, and tackling the inequality gap through radical collaboration. Ours is a grassroots approach that champions people and ideas to maximize the social impact of every philanthropic dollar. Our annual grantmaking is $12 million; we have a team of eight. Learn more about PVF by visiting our website: www.venturesfoundation.org 

Position Overview:

PVF is seeking an on-site Administrative Assistant to work in conjunction with our off-site Senior Bookkeeper to organize, coordinate and monitor daily banking transactions and procedures, and to work with our Chief Operating Officer to provide administrative assistance. The ideal candidate will be experienced in handling a wide range of administrative tasks and will be able to work independently. This person must be highly organized, punctual, reliable, and detail oriented. The position provides an excellent opportunity to gain non-profit accounting, program and development experience.

This position supports the work of our off-site bookkeeper by scanning documents, filing, printing and mailing checks, making bank deposits. These tasks are central to the success of our team and require consistency, reliability, and attention to detail. In addition to assisting our Bookkeeper, the Administrative Assistant assists our Chief Operating Officer as needed and participates in weekly all-staff meetings. This is a part-time position of approximately 20-30 hours a week with room for growth. Immediate opening; on-site only; flexible schedule. $20-24/hour depending on experience.

Requirements:

· Proficiency in Microsoft Word & Excel, computer/internet savvy

· Excellent time management skills and ability to multi-task; strong organizational skills

· Attention to detail and creative problem solving skills

· Excellent written and verbal communication skills

· Experience with Quickbooks and non-profit accounting is helpful but not required

Responsibilities to assist our COO and off-site Senior Bookkeeper:

· Scanning documents to off-site Bookkeeper; maintaining bookkeeping files

· Assist with Account Receivables/Payables; bill-paying; PTO submission for payroll

· Bank deposits; stop payments; tracking donations across many donation platforms

· Generating donor gift letters for our donor advised funds and fiscally sponsored projects

· Assist with document retrieval for yearly independent audit, and for quarterly board packets · Assist with data entry and record keeping; spreadsheets, program reports to donors

· Support COO with development and execution of contracts and other special projects

To Apply:

Please email the following to Dawn Hawk, Chief Operating Officer at dhawk@venturesfoundation.org: your resume in pdf format; a cover letter in the body of your email telling us your availability and your interest in working with PVF; three references.