Job Description

Twining, Inc., an innovative engineering, testing, and inspection Company with 100 years of history, is seeking a Project Administrator for our Long Beach facility.

We’re looking for a take-charge professional to handle monthly billing, project coordination and other administrative responsibilities. Position is responsible for monthly billing, accounts receivable, coordination and support of project management, heavy data-entry for project setup, forms preparation and submission, scanning & distribution, scheduling, preparing business correspondence, and fielding phone calls.

Individual must be self-starting and detail oriented as this position requires a degree of follow-up skills. Position requires multi-tasking skills, strong oral and written communication skills, and accuracy with numbers. Candidates must have a minimum of 5 years’ billing experience.

JOB DUTIES

• Generate pre-billing reports and will work closely with Project Managers through the review process to ensure accurate monthly billing.
• Process monthly invoices with accuracy and a focus on capturing billable revenues.
• Editing, coding, and verifying billable items to ensure proper reporting of project costs and revenues.
• Generate and import laboratory test reports for billing.
• Maintain proper billing records, archiving, and promotes good record-keeping practices.
• Interaction with clients and provides necessary billing documents and resolutions on billing discrepancies.
• Generating billing reports and assisting in the analysis of revenue data.
• Preparing and monitoring over-budget reports.
• Review the status of delinquent accounts and work with the CFO, Assistant Controller and Project Managers to determine the best course of action.
• Daily client contact and entering of notes detailing conversation/resolution with client.
• Work with the Project Manager to research disputed account balances and solve problems to achieve satisfactory and timely resolution.
• Provide conditional and unconditional notices to clients, general contractors and owners.
• Stay up to date with construction law as related to credit & collections. Protect lien rights for Company by filing Preliminary Notices, Mechanic’s Liens and Stop Notices when necessary within guidelines of construction law.
• Maintain and update clients' accounts.
• Coordination with Project Managers to obtain proper project set-up information, forms preparation and submission, and scanning & distribution requirements.
• Administrative support to Project Managers including scheduling, preparing business correspondence, fielding phone calls and m

Company Description

Twining has been setting standards for over 100 years. We employ materials engineers and experts who have a true understanding of construction materials and their application in the field. We leverage this understanding to improve existing regulations and author new guidelines. By collaborating with regulatory agencies, our team members are able to bring about change that benefits both contractors and owners. Through our own in-house research and partnerships with other industry innovators, Twining team members are also committed to identifying emerging materials and new technologies. We recognize and respond to social issues and industry changes including sustainability and the demand for long life projects. By expanding our capabilities accordingly, we are able to offer services that other laboratories do not. Given our considerable knowledge and advanced capabilities, Twining is often called upon to provide training, teaching and instruction on the practical application of regulatory guidelines. Whether it is Just-In-Time Training (JITT), classes provided in client offices to our partner firms or presentations at new technology conferences nationwide, our experts readily share the knowledge we’ve gained through the years. Founded in 1898, Twining has built a distinguished history and a reputation for excellence. Over the years we have provided sound engineering, testing, and inspection for many of the region's landmark projects. In the end, we are evaluated on the safety and durability of the structures we test inspect. Twining, Inc. is an industry leader in technical innovations and quality service; providing advanced geotechnical engineering, special inspection and materials testing solutions. As one of California’s largest service providers, our firm has the in-house resources to meet the changing needs of complex construction projects from multi-building hospital campuses to interstate highways. We employ some of the industry’s most well-known construction materials experts who perform research and consult with regulatory agencies to shape the future of construction standard practices.