Job Summary:
The United States Bankruptcy Court for the Eastern District of New York is accepting applications for the position of Case Administrator. The Case Administrator manages the progression of cases and related proceedings from opening to final disposition. The incumbent is fully proficient in administration and maintenance of the official case records. The incumbent performs docketing, monitors the completion of the required procedural steps, and performs the necessary noticing and administrative and clerical tasks. The Case Administrator prepares case documents for appeal, reviews filed documents to determine conformity, takes appropriate action, and ensures that all orders and automated entries are appropriately and accurately docketed.

** Representative Duties:**
Manage cases from opening to closing. Review, identify, and research the accuracy, timeliness, and quality of data entered into the case record. Make corrections to the case record to comply with local and national procedures. Ensure that all case files and related information are in progression. Process notices of appeal and appeal-related documents. Perform quality control on attorney-docketed entries.

Prepare and analyze required reports. Check data from reports in order to meet quality assurance standards.

Answer and route incoming calls, prepare case files for tracking and assist the public in the use of computerized databases. Receive and review incoming documents to determine con formity with appropriate fees received over the counter and through the mail. Secure funds in cash register, balance cashdrawer at the end of the day, and process credit card payments for filed documents. Educate filers on proper national and local filing requirements and assist with
the preparation of educational material for Pro Se filers. Provide basic information to the public, bar, and the court.

Check for prior or prohibited filings. Verify attorney's authority to practice. Monitor for release of exhibits and sealed documents. Verify and issue summons.

Respond to inquires on case status. Provide information and electronic case filing (ECF) instruction to external customers. Inform customers of required fees. Receive payments and issue receipts.

Create and process new case files. May assign case numbers to judges. Open cases in case
management system. Docket initial opening events. Sort, classify, and file case records. Audit
cases for closing and check the docket to ensure that all necessary documents are entered and deadlines are met before generating the closing order.

Scan and convert documents filed over the counter into image files. Enter documents and proceedings on the case docket. Maintain documents in the appropriate location. Answer phone inquiries regarding case status, archive information, and court procedures. Provide forms via mail or e-mail as required.

Assist the public with electronic and paper files. Conduct case research as required. Provide
archive information for closed cases. Provide file copies as requested.

Test new procedures and processes and provide feedback. Provide noticing as required by law. Maintain mailing records

Record court proceedings, organize exhibits, including setting up and troubleshooting electronic evidence presentation systems, and assist with the orderly flow of court proceedings, as required.

Assist with order processing. Provide backup coverage for team members, mail processing,
and other departments as required.

Perform other duties as assigned.

_ Qualifications:_
Minimum High School graduate or equivalent. Preferred: Completion of a Bachelor's degree from an accredited college or university. _
_

** Court Preferred Skills:**
The candidate should have knowledge of federal and local rules, legal terminology and legal documents.

** Specialized Skills:**
One year of specialized experience is required. Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation.

** Written and Oral Communication/Interaction Skills:**
Ability to communicate effectively (orally and in writing) to individuals and groups to provide information and advise filers of errors. Ability to communicate with individuals within and outside the court unit, and answer procedural questions without providing legal advice.

_ Information Technology Skills:_
Skill in typing and use of word processing software. Skill and accuracy in use of automated systems to review dockets and documents. Skill in operating copying, scanning, and mailing equipment. Knowledge of court computer programs. Ability to use automated cash registers. Skill in using automated case management systems.

** Excepted Appointment:**
The United States Bankruptcy Court is part of the Judicial Branch of the U.S. Government. All
applicants must be U.S. citizens or permanently eligible to work in the United States. The Federal Financial Management Reform Act requires direct deposit of federal wages. All court employees are required to adhere to a Code of Conduct. Judiciary employees serve under excepted appointments (not civil service) and are at will employees.

** Conditions of Employment:**
As a condition of employment, the selected candidate must successfully complete an Office of Personnel Management background investigation including an FBI National Criminal History Fingerprint check. Employment will be considered provisional, pending a favorable suitability determination based on the results of the background investigation.

** COVID-19 Policy:**
The U.S. Bankruptcy Court for the Eastern District of New York currently has a COVID-19 vac- cination policy in effect. All new employees must be fully vaccinated for COVID-19 and, prior to starting with the Clerk's Office, present proof of vaccination or submit a request in writing for an exemption to this requirement on the basis of a sincerely held religious belief or medical condition.

_ Benefits:_
The United States Bankruptcy Court offers an excellent working environment. Court employees are covered by the Court Personnel System and are entitled to benefits listed on the United States Courts website.

** Application Process:**
Qualified applicants should submit the following:
1. cover letter referencing Career Opportunity FY23-08 and specifying qualifications in relation
to the position, list of professional references (at least three);
2. a detailed résumé; and,
3. an Application for Judicial Branch Federal Employment (AO-78). _
_

All documents should be emailed as one PDF. Please indicate the court location, Brooklyn or Central Islip, of which you are applying. Incomplete applications will not be considered.

** __
Only applicants selected for an interview will be contacted. Phone calls will not be accepted. The Court reserves the right to modify, withdraw, or fill the Career Opportunity at any time, any of which may occur without prior written or other notice.**